Overview
Executive Assistant Jobs in Indianapolis, IN at Ivy Hospitality
Title: Executive Assistant
Company: Ivy Hospitality
Location: Indianapolis, IN
Position Summary: The Executive Assistant to the CEO is a strategic partner in maximizing the CEO’s efficiency and impact, ensuring seamless execution of priorities in a fast-paced, dynamic environment. This role goes beyond administrative support, proactively managing high-level communications, critical initiatives, and cross-functional coordination.
Act as a strategic partner to the CEO, proactively managing priorities, identifying opportunities, and ensuring alignment with company objectives.
Drive key executive initiatives by tracking progress, managing deliverables, and coordinating cross-functional collaboration.
Support strategic decision-making by conducting research, preparing reports, and analyzing data on industry trends, competitor insights, and company performance.
Serve as a liaison between the CEO and senior leadership, ensuring seamless communication and follow-through on critical business matters.
Optimize the CEO’s time by filtering priorities, managing information flow, and providing thoughtful recommendations for delegation.
Prepare executive briefings, talking points, and presentation materials for high-stakes meetings, board engagements, and industry events.
Lead and oversee special projects on behalf of the CEO, ensuring execution aligns with company goals and vision.
Strengthen organizational effectiveness by identifying and implementing process improvements within the executive office.
Maintain a pulse on internal and external business dynamics, anticipating challenges and providing strategic solutions to support the CEO’s vision.
Foster strong relationships with key stakeholders, including investors, owners, brand partners, and industry leaders, representing the CEO’s office with professionalism and credibility.
Ensure the CEO remains focused on high-impact initiatives by managing competing demands, mitigating distractions, and providing insights on time allocation.
Oversee executive-level event planning, including leadership retreats, strategic offsites, and critical meetings that shape company direction.
Provide oversight and guidance on confidential and high-priority matters, ensuring alignment with company culture and leadership priorities.
Qualifications:
5+ years of experience in executive support, preferably in hospitality or a fast-paced, high-growth environment.
Exceptional organizational and multitasking skills with strong attention to detail and the ability to manage shifting priorities.
Strong written and verbal communication skills with a professional presence and ability to interact effectively with senior executives and stakeholders.
High level of discretion and confidentiality in handling sensitive business matters.
Proficiency in Microsoft Office Suite and other productivity tools; experience with travel and expense management systems preferred.
Proven ability to anticipate needs, solve problems proactively, and drive efficiency in executive operations.
Ability to travel up to 50% as needed for executive meetings, corporate events, and business engagements.
