Overview
Executive Assistant Jobs in Bell, CA at Ascendion
Job Description: Admin Assistant
PART TIME
PAY RANGE: $20.50– 26.16/hr.
ABOUT ISLA VISTA RECREATION &PARK DISTRICT
Isla Vista Recreation & Park District (IVRPD) is an independent special district located in an unincorporated area of Santa Barbara County that serves approximately 15,500 people in the one-half square mile of Isla Vista near UC Santa Barbara. IVRPD’s mission statement is to enhance, improve, and protect the quality of life in the community through the maintenance and improvement of parks, and the organization and administration of recreation programs. IVRPD maintains twenty-five parks and approximately fifty-five acres of open space, much of which is environmentally sensitive habitat area for wildlife and native plant species. IVRPD was founded in 1972 and follows an organic maintenance policy.
DEFINITION/GENERAL PURPOSE
Under the direction of the management team, the Admin Assistant is responsible for assisting with a variety of tasks within the scope of office administration and clerical duties for the Isla Vista Recreation & Park District.
DISTINGUISHING CHARACTERISTICS
The Admin Assistant performs a full range of duties as assigned including cash processing, file organization, scheduling, opening mail, data entry, office administration and receipt reconciliation. Incumbents in this class may perform basic sorting, filing, copying as required, in addition to the broader range of clerical tasks and functions assigned. Employees at this level receive instruction from the General Manager, Assistant General Manager, and are fully aware of the operating procedures and policies of the office work unit.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from management team.
ESSENTIAL DUTIES AND RESPONSIBILITIES – Essential duties may include, but are not limited to, the following:
Computer filing and organization.
Assist in the management of Park Rentals.
Greet public members, document questions and refer to appropriate staff.
Responsible for office organization and supply purchasing. Update existing District tracking reports.
Assist in the collection of fees, issue receipts, receive, and reconcile cash/check receipts. Receive and distribute invoices and mail.
Assist with the monitoring of park rental deposits.
Assist in the organization and preparation of staff appreciation. Assist with tracking credit card expenditures and receipts.
Support the management staff with basic clerical tasks.
Assist staff as needed in the preparation of monthly Board meeting reports. Perform additional clerical duties in support of the management team.
QUALIFICATIONS
Knowledge of: basic financial terminology, Microsoft office applications, procedures of record keeping, office administration, office procedures, as well as services and activities provided by the Isla Vista Recreation and Park District.
Ability to:
Independently perform clerical and administrative support services. Understand, analyze, and create complex excel workbooks.
Interpret, explain, and enforce District policies and procedures. Understand the organization and operations of the District.
Keep track of several tasks and deadlines at once. Pay close attention to detail.
Work cooperatively with District staff, public agencies, and local organizations.
Maintain accurate and complete records. Understand and follow oral and written instructions. Meet deadlines in a timely manner.
Communicate clearly and concisely, both orally and in writing.
EDUCATION, EXPERIENCE, AND TRAINING
Two years of experience in administrative services and/or actively pursuing higher education in a designated field.
Possession of a baccalaureate or higher academic degree in relevant subject preferred. Bilingual in English and Spanish preferable.
WORKING CONDITIONS
Environmental Conditions:
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Physical Demands:
Must possess ability to work in a standard office setting and use of office equipment, including a computer, to operate a motor vehicle, and to visit various District and meeting sites. Although standing in work areas and walking between work areas may be required, including working in parks and during recreational events.
Must be able to meet the physical requirements for the position, including lifting and carrying up to 25 lbs, sitting and/or standing for extended periods of time, and repetitive keyboarding.
FLSA/Wage Classification: Job Type: Part-Time
Pay: $20.50– 26.16/hr.
IMPORTANT APPLICANT INFORMATION
IVRPD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, IVRPD complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
IVRPD expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IVRPD’s employees to perform their job duties may result in discipline up to and including termination.
IVRPD RESERVES THE RIGHT TO MODIFY OR REVOKE, WITHOUTNOTICE, ANY OR ALL OF THE PROVISIONS OF THIS BULLETIN PRIOR TO THE TIME OF APPOINTMENT, AND TO WAIVE ANY NON-SUBSTANTIVE JOB REQUIREMENT AND MAKE SUBJECTIVE DECISIONS INTERPRETING AND ASSESSING THE SKILLS AND QUALIFICATIONS OF ANY CANDIDATE, INCLUDING THE DETERMINATION THAT NONE OF THE CANDIDATES, EVEN THOSE WHO MEET THE MINIMUM QUALIFICATIONS, ARE APPROPRIATE FOR
Job Type: Part-time
Pay: $20.50 – $26.16 per hour
Expected hours: No more than 20 per week
Schedule:
4 hour shift
Day shift
Monday to Friday
Morning shift
Weekends as needed
Work Location: In person
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Title: Executive Assistant
Company: Ascendion
Location: Bell, CA
