Overview
Executive Assistant Jobs in Hackensack, NJ at MAX Surgical Specialty Management
Title: Executive Assistant
Company: MAX Surgical Specialty Management
Location: Hackensack, NJ
The Executive Assistant provides essential administrative support to the CEO and senior executive team.
Essential Duties & Responsibilities:
Assist the CEO in daily work routine and maintain their calendar.
Coordinate meetings, appointments, and travel arrangements for the CEO.
Act as a liaison between the CEO and staff, handling phone calls, visitors, and inquiries.
Coordinate and communicate projects and programs managed by the executive office.
Assist in the development of presentations and documents for internal and external audiences.
Handle printing, faxing, mail, copying, filing, and email/messages.
Schedule departmental meetings and assist in preparing meeting materials.
Attend meetings, take notes, and prepare initial draft minutes and summaries.
Complete special projects, including creating presentations and financial spreadsheets.
Prepare and submit expense reports.
Maintain paper and electronic filing systems.
Perform various support duties and handle confidential information.
The Ideal Candidate Is:
Detail-oriented and a self-starter.
Prior experience in the healthcare industry is preferred.
Exhibits sound judgment, prioritization, and decision-making skills.
Energetic, eager to tackle new projects, and comfortable with high-level executives.
A team player with a resourceful, can-do attitude.
Thrives in a fast-paced environment.
Skills and Qualifications:
Bachelor’s degree preferred.
Two to three years’ experience supporting a senior executive or team.
Excellent computer skills, including Microsoft Office Suite.
Exceptional writing, editing, and proofreading skills.
Strong organization and time-management skills.
