Overview
Executive Assistant Jobs in Santa Monica, CA at TalentBurst, an Inc 5000 company
Title: Executive Assistant
Company: TalentBurst, an Inc 5000 company
Location: Santa Monica, CA
Executive Assistant II
Santa Monica CA
Duration: 6 months plus extensions
Pay Rate- $35.70/hr.
Monday – Thursday in office: 9am – 6pm / Friday (WFH): 9am – 6pm
Duties:
Day-to-day management of the executive’s schedule in a fast-paced environment and anticipate critical events/Executive’s needs
Read and route correspondence; draft responses and other documents as requested; assist with email management when/if needed
Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
Extensive travel booking (cars, flights, hotels, trains, etc.)
Screen and prioritize email correspondence and inquiries
Interacting with high-level talent, management, executive personnel
Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage, and note-taking
Prepare submission of expense claims in a timely manner
Special project coordination requiring follow-up and meeting of deadlines
Manage ad hoc projects as needed
Uphold a strict level of confidentiality, establish and maintain relationships both internal and external
Additional duties as assigned
Skills:
Minimum 3 years of executive assistance experience supporting C-suite executive with discretion and confidentiality
Develop and demonstrate professional knowledge of the business; Music or entertainment experience is highly preferred
Must be a self-starter with the ability to prioritize, organize, and establish administrative procedures and work under pressure
Ability to anticipate needs, problem-solve, and identify solutions
Proven ability to work effectively with senior management and senior-level clients
Ability to manage highly confidential information and to act calmly and professionally
Extreme discretion with sensitive information
Dynamic and assertive personality; professional demeanor
Adaptable to a variety of situations with numerous personalities
Excellent follow-through and attention to detail
Proven skills in: customer service, organization and time management, written and verbal communication
Ability to create efficiency through the use of technology and music-based systems
Advanced knowledge of travel logistics- itineraries, international and domestic
Strong proficiency in and working knowledge of Outlook
and other Microsoft Office Products
Bachelor’s Degree preferred or equivalent work experience
