Overview
Executive Assistant Jobs in Stockholm, Stockholm County, Sweden at UBS
Title: Executive Assistant
Company: UBS
Location: Stockholm, Stockholm County, Sweden
Job Reference #
315971BR
Job Type
Full Time
Your role
The UBS Investment Bank team in Stockholm is looking for an experienced Executive Assistant responsible for supporting the Global Market Sales team in an intense environment, working with multiple teams and clients across several locations around the globe.
We are looking for you to:
manage and plan agendas, travel and provide full support to teams visiting the Nordics, including hotel bookings, air travel, meals and full coordination with local and international colleagues
arrange Teams meetings, manage Outlook calendars, be the main point of contact for the travel agency
support the sales team in keeping client records updated, as well as supporting with compliance and legal check points
summarize meetings and produce call reports from internal sales meetings and prepare presentation reports
process expense reports in a timely manner
arrange conference and client events in the Nordics
Your team
You’ll be working in the Global Markets team in Stockholm, directly covering the distribution team across the Nordic region.
Your expertise
proven track record in supporting at the executive level
excellent skills at managing calendars, arrange travel and events
strong knowledge in Office, Word, Excel, Power Point and Outloook
experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
ability to interact with staff at all levels in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
expert level written and verbal communication skills in Swedish and English
service orientated with a positive mindset
About Us
UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..
We have a presence in all major financial centers in more than 50 countries.
Join us
At UBS, we know that it’s our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
