Overview
Executive Assistant Jobs in Greater Idaho Falls at Virtual Assistant Team
Title: Executive Assistant
Company: Virtual Assistant Team
Location: Greater Idaho Falls
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Executive Assistant
Executive Assistant
Full-time
AEST (Australian Eastern Standard Time)
We are seeking a highly organised and detail‑oriented Executive Assistant to support a medical practice with billing, procedure coordination, patient communication, and general administrative workflow. This role suits someone who is calm, proactive, and confident managing both clinical‑related admin and day‑to‑day operational tasks.
Key Responsibilities
Medical Billing & Administration
- Manage and process medical billing through Shexie practice management software
- Ensure billing accuracy, completeness, and timely submission
- Maintain patient records and procedure documentation within the system
Procedure & Booking Coordination
- Assist with booking patients for procedures, ensuring correct scheduling and preparation
- Formulate and maintain procedure lists, calendars, and workflow timelines
- Coordinate with patients to gather required details prior to procedures (where appropriate)
- Monitor upcoming procedures and ensure all administrative steps are completed
Email & Communication Management
- Manage the practitioner’s work email account, including triage, drafting responses, and organising communication
- Liaise with patients, referrers, and other contacts professionally and with warmth
- Provide clear, concise communication to support smooth patient journeys
General Administrative Support
- Assist with additional admin tasks as needed to support daily operations
- Maintain organised digital files, documents, and practice workflows
- Support process improvements and ensure systems run efficiently
Who You Are
- Strong administrative background, ideally with experience in medical or clinical settings
- Excellent attention to detail — you don’t miss things
- Comfortable communicating with patients in a calm, professional manner
- Able to manage multiple tasks and priorities with minimal supervision
- Tech‑confident and able to learn new systems quickly (experience with Shexie is a bonus)
- Reliable, organised, and proactive in anticipating needs
Skills Required
priness-VAT2026-06-30T19:19:57+10:00
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