Overview
Executive Assistant Jobs in Chicago, IL at London Approach
Title: Executive Assistant
Company: London Approach
Location: Chicago, IL
Job Title: Executive Assistant
Location: Onsite in Chicago, IL
Compensation: $100,000 – $120,000 annually
Schedule: Monday – Friday, 8:30 AM – 5:30 PM (after-hours support may occasionally be required)
Start Date: ASAP
Position Overview:
We are seeking a polished, proactive, and highly organized Executive Assistant to provide dedicated support to two senior-level partners. This individual will play a key role in ensuring smooth day-to-day operations by managing calendars, coordinating meetings and travel, handling confidential information, and serving as a professional point of contact internally and externally.
Key Responsibilities:
Executive Support
Manage complex calendars, including scheduling meetings, calls, and travel arrangements
Prepare briefing materials, reports, and presentations
Coordinate internal and external meetings, ensuring logistics and materials are prepared
Act as liaison between executives and various departments, clients, and vendors
Maintain confidentiality and professionalism at all times
Travel & Expense Management
Coordinate domestic and international travel, including accommodations and transportation
Prepare and submit detailed expense reports
Anticipate travel needs and proactively resolve scheduling conflicts
Office & Meeting Coordination
Prepare executives for meetings with all necessary materials
Manage conference room bookings and meeting logistics (including AV and catering)
Maintain a professional office environment and anticipate office needs
Reception & Office Support (as needed)
Greet and assist visitors with a professional and welcoming demeanor
Manage incoming calls, mail, and deliveries
Coordinate with facilities/vendors to maintain a functional workspace
Assist with office supply orders and food/beverage coordination
Special Projects & Administrative Duties
Assist with special initiatives and executive-led projects
Conduct light research and contribute to strategic efforts
Maintain internal documentation and filing systems
Qualifications:
Prior experience as an Executive Assistant or in a senior-level administrative support role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with Google Suite preferred
Familiarity with Salesforce, Concur, and Dropbox is a plus
Strong organizational, time-management, and communication skills
Key Attributes:
Highly organized with keen attention to detail
Professional and personable with strong interpersonal skills
Discreet and capable of handling confidential information
Comfortable in a fast-paced environment
Proactive and resourceful with a collaborative, can-do attitude
