Overview
Executive Assistant Jobs in Washington DC-Baltimore Area at HRUCKUS
Title: Executive Assistant
Company: HRUCKUS
Location: Washington DC-Baltimore Area
Veteran Firm Seeking an Executive Assistant for a Hybrid Assignment in Washington, D.C.
My name is Stephen Hrutka. I lead a Veteran-owned consulting firm in Washington, DC, focused on strategic sourcing, supply chain management, and IT Staffing.
One of our newest clients is looking to fill an Executive Assistant role in Washington, DC.
The ideal candidate is a Washington, DC Resident with 5 years of demonstrable experience supporting senior management, including managing executive calendars, answering phones, and preparing briefings.
If you’re interested, I’ll gladly provide more details about the role and further discuss your qualifications.
Thanks,
Stephen M Hrutka
Principal Consultant
www.hruckus.com
Executive Summary: HRUCKUS is seeking an experienced Executive Assistant to provide expert-level administrative services for our Client in Washington, D.C. This role will support the CEO of our client in a fast-paced and highly sensitive environment, ensuring efficient day-to-day operations while upholding the highest standards of confidentiality and professionalism.
Position Duties:
Calendar & Schedule Management: Prioritize and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel while balancing competing demands.
Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
Travel Coordination: Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
Meeting Preparation: Draft agendas, prepare briefing materials, and take minutes for executive meetings, ensuring follow-up on action items.
Document Management: Organize, edit, and format presentations, reports, and confidential documents.
Project Support: Assist with special projects, event planning, and cross-departmental initiatives.
Office Management: Oversee office operations in a hybrid environment, ensuring seamless communication between remote and in-office teams.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Required Skills:
Experience: 5+ years as an Executive Assistant, preferably supporting C-suite executives in tech, defense, or government contracting.
Communication Skills: Exceptional written and verbal communication abilities.
Tech Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
Organizational Expertise: Proven ability to multitask, prioritize, and meet deadlines in high-pressure environments.
Hybrid Flexibility: Willingness to work in-office 3 days per week (DC location) with remote flexibility.
Education: Bachelor’s degree preferred, or equivalent experience.
