Overview
Executive Assistant Jobs in Washington, DC at The Choice, Inc.
Title: Executive Assistant
Company: The Choice, Inc.
Location: Washington, DC
Job Title: Executive Assistant and Office Coordinator
Location: Washington, D.C. (In-Person Monday-Thursday, Fridays are remote)
We are partnering with a nonprofit, nonpartisan research institution dedicated to strengthening prosperity and human welfare through expert analysis and practical policy solutions.
Position Summary
We are seeking a highly organized and personable Executive Assistant and Office Coordinator to support 3 different Vice Presidents and ensure the smooth daily operations of the Washington, D.C. office. This hybrid role combines high-level executive support with hands-on office coordination and general administrative responsibilities across the organization.
Key Responsibilities
Executive Support
Manage the EVP’s calendar and scheduling, including coordinating internal and external meetings.
Support EVP’s workflow by anticipating needs and preparing materials.
Draft or edit correspondence and assist with follow-up on key projects.
Assist other senior leaders as needed.
Office Coordination
Serve as the first point of contact for visitors and maintain a welcoming office environment.
Oversee office logistics, including ordering supplies, managing vendor relationships, and addressing facilities needs.
Provide support for hybrid and in-person meetings, including light technology setup and troubleshooting.
Administrative Support
Coordinate internal scheduling for team meetings, interviews, and events.
Assist in preparing materials for board meetings and other high-level engagements.
Support HR and finance teams with administrative tasks, such as expense reporting and onboarding logistics.
Maintain shared drives, digital filing systems, and project tracking tools.
Qualifications
At minimum 5+ years of experience in administrative, executive support, or office management roles. Ideally looking for around 10 years of experience.
Exceptional organizational skills and attention to detail.
Strong interpersonal and communication skills; able to interact professionally with staff, board members, and external partners.
Proficiency with productivity tools such as Microsoft Office, Google Workspace, and Zoom; comfort learning new systems.
Demonstrated ability to maintain confidentiality and exercise discretion.
A proactive, helpful attitude and the ability to thrive in a collaborative, mission-driven environment.
