Overview
Executive Assistant Jobs in Orange, CA at LCPtracker, Inc.
HomeServe USA, a Brookfield Infrastructure Group portfolio company is a Great Place to Work, and while we’re biased, we’re not just saying that. We’re proud to have been certified as a Great place to Work the last five years. What does HomeServe do and what makes it so great? Well, we’re glad you asked!
We put people at the heart of everything we do. That’s priority number one for all of us. For the nearly 5 million customers we serve, that means being there when they have an emergency home repair need, such as getting their a/c working, clearing their clogged pipes, or fixing broken electrical systems. With over 1,300 municipal and utility partners, that means providing their customers with access to affordable home repair plans, making it easier, faster and less expensive to have their home repair needs met. And for the more than 1,500 people working alongside us, it means fostering a rewarding, inclusive and challenging career experience that we think is second to none. At HomeServe, everyone is welcome. We know that having diverse teams has a positive impact on our work and ultimately helps us better serve our customers.
No matter your role at HomeServe, you’re part of a growing team that’s working to make home repairs and improvements easy.
Responsibilities:
Provide complete administrative support for assigned Executives.
Coordinate numerous local and offsite meetings and conference calls.
Coordinate Norwalk office visits for remote or other location based employees which includes seat and office assignments.
Provide administrative and logistical support for prospective candidates including interview scheduling, booking rooms, and greeting onsite.
Support office management by re-stocking office supplies
Create PowerPoint presentations, print & bind when necessary.
Gather supporting data as needed and produce report summaries while adhering to tight deadlines.
Plan and book and manage domestic and international travel arrangements and meeting logistics/agendas.
Ensure flow of information among staff and leadership is efficient and fluid.
Improve the efficiency of the team by standardizing and organizing procedures.
Perform general clerical duties including calendar management, copying, faxing, filing and organizing, preparing FedEx labels and miscellaneous mailings.
Respond to internal and external inquiries and requests in a professional manner.
Prioritize work and maintain a sense of urgency when responding to requests.
Maintain supplies as needed by departments.
Assist other members of the Admin Team with projects and events as needed/on request.
Prepare expense reports.
Assist the CEO Executive Assistant with duties on an ad hoc basis.
Essential Functions:
Essential Job Function
% of Time on Function
Provide administrative support for assigned Executives
50%
Provide administrative and logistical support for prospective candidates
25%
Plan and book travel arrangements
15%
Prepare expense reports
10%
Total
100%
Job Requirements:
At least 10 years of experience providing extensive administrative support to senior executives.
Able to type at least 55 wpm while maintaining strict accuracy.
Proficient at utilizing a variety of software applications including MS Office Suite.
Advanced level skills in MS PowerPoint, Excel and Word.
Excellent organizational, business writing and proofreading skills
Ability to prioritize multiple projects.
A Team Player, ready to pitch in on request and work collaboratively with the Executive Admin team.
Adept to adhering to tight deadlines with little to no lead time.
Maintain a high level of confidentiality in all dealings.
A forward-thinker
Minimum Physical Requirements:
The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of the position for which they work. While performing the duties of this position, the employee is regularly required to listen, talk and hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls while executing tasks like working on a computer or talking on the telephone. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate to low.
This job description is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In Return, We Offer:
Competitive compensation
Career development and advancement opportunities
Friendly, open and team oriented work atmosphere
Excellent benefits including generous medical, vision, dental and life & disability insurance
401(k) plan with a company match
Eligibility to enroll in up to two HomeServe coverage plans paid for by the company
Salary Range: $35.86/ hour to $47.81/hour
Annual Bonus Potential: 5%
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to seniority, merit, geographic location where the work is performed, education, experience, travel requirements for the job, and/or other business and organizational needs.
HomeServe USA is an equal opportunity employer.
#LI-ONSITE
#LI-SM1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Executive Assistant
Company: LCPtracker, Inc.
Location: Orange, CA
