Overview
Executive Assistant Jobs in Auckland, New Zealand at AIA NZ
Title: Executive Assistant
Company: AIA NZ
Location: Auckland, New Zealand
BELIEVE IN BETTER
Do you believe in finding a career where you can truly make a difference and shape a better future?
At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
It’s finding new ways to not only better people’s lives, but to better the communities and environments we live. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030. And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on.
The opportunity:
We are currently recruiting for an experienced Executive Assistant to provide support to our busy Chief Customer Officer who leads the largest business unit for AIA New Zealand.
This position offers an exciting opportunity to work closely with a dynamic team of leaders in a fast-paced environment.
Key responsibilities include:
Diary, phone and email inbox management
Compiling reports and data as requested in a professional manner, including presentations, financials, and statistics
Ensuring our Chief Customer Officer is fully prepared in a timely manner for Executive and Board Meetings, and meetings are set up as required
Assisting in the expense budget management for your assigned business unit
Financial reconciliation – assisting with Chief Officer and Executive Leadership Team expense budgets, identifying overspends, duplications and mis-coded items
Meeting coordination, including management of agendas and minutes
Solving issues or dealing with queries where possible and escalating them to the right person as appropriate
Following up of key deliverables and actions
Managing travel arrangements for the Chief Officer, Executive Leadership Team, and overall function as required
Arranging external workshop or meeting venues when needed
Arranging functions and catering as needed at either internal or external venues
Ensuring wider function’s basic administrative requirements are met (stationery orders, photocopier maintenance, etc.)
Ideally, you’ll bring:
Experience working as an EA or PA to an Executive within a corporate or professional services environment
A drive for results with exceptional time management and organisational skills
Ability to work with ever-changing priorities, deadlines, and a high-pressure environment
Good use of initiative and an inquisitive mind to stay one step ahead
Strong stakeholder management skills and the ability to influence at all levels to reach desired outcomes
A high level of professionalism at all times, especially when handling sensitive information
Advanced Microsoft Office skills
Why choose AIA?
At AIA, we believe in empowering every one of our people to find their ‘better’. We do this by offering:
Opportunities to grow within the business through internal mobility
Competitive employee benefits that include insurances, an Employee Share Purchase Scheme and an extra day of leave each quarter to recharge
Membership to AIA Vitality, our wellbeing programme, giving you access to great discounts & rewards with Apple, Les Mills, MoleMap, Forme Spa, Groov, AirPoints, Countdown & more!
A supportive and inclusive workplace
Flexible w…
