Overview
Executive Assistant Jobs in Toronto, Ontario, Canada at HUB International
About The Role
The successful Executive Assistant will embody the values of HUB in interactions with our leaders and colleagues. They will bring a positive, proactive attitude, excellent communication skills, strong organizational capabilities, attention to detail, and consistent follow-through. Project management experience is a plus.
The individual must enjoy being an Executive Assistant as a career, take pride in their work, and think proactively. This role offers an opportunity to work in a collaborative, diverse, fast-growing organization. The position is hybrid, primarily based in Toronto three days a week.
What You’ll Do
Represent the CEO & COO professionally in all interactions.
Manage and coordinate the daily schedules of multiple executives, including calendar management, contacts, travel arrangements, and meetings.
Prepare for meetings and events, including setup, scheduling, materials, and follow-up.
Coordinate on-site and off-site meetings for various group sizes.
Draft and send professional, tactful written correspondence.
Prepare and distribute reports and documents promptly.
Complete follow-up requests and support tasks within deadlines.
Process expense reports accurately and timely.
Assist with logistics and report production for work teams.
Optimize the time and organization of the executive team.
What You’ll Need for Success
7+ years of experience as an Executive Assistant at a senior level preferred.
Experience in a fast-paced, growing, complex organization is advantageous.
Experience arranging domestic and international travel.
Ability to prioritize and multitask effectively.
Proven ability to work across functions and levels.
Strong initiative and independence; ownership of tasks.
Advanced MS Office skills and internet proficiency.
Experience with contract management systems, SharePoint, or similar platforms is a plus.
Project management experience is beneficial.
High integrity and confidentiality.
Effective time management and priority setting.
Elevate Your Career with HUB International
Join HUB International, Canada’s leading insurance brokerage and a global leader. Our network of over 20,000 professionals across 500 offices offers a dynamiccareer path. Learn more about our values at our website.
Your Advancement and Well-being:
Our Priority
We support our team with competitive pay, flexible work, benefits, professional development, and exclusive perks to enhance your career and personal life.
Culture and Belonging:
Our Commitment
HUB fosters an inclusive environment where everyone feels valued. We support accessibility and accommodations throughout the recruitment process.
Service:
Our Ethos
Service excellence is at our core, reflected in our community engagement and client relationships.
Joining HUB means more than a job — it’s a chance to grow, contribute, and make a difference.
#LI-hybrid
Department:
Account Management & Service
Experience:
5-7 years relevant experience
Travel:
Up to 25%
Education:
Diploma
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Title: Executive Assistant
Company: HUB International
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Administrative Management, Business Administration), Business (Office Administrator/ Coordinator, Administrative Management, Business Administration)
