Overview
Executive Assistant Jobs in Remote at The AES Corporation
Full Job Description
At AES, we raise the quality of life around the world by changing the way energy works. Everyone makes an impact every day in our small, global teams. Apply here to start an extraordinary career today.
The Executive Assistant will support members of the Senior Leadership Team of the Clean Energy organization. Key daily activities include calendar management, new vendor registration and invoice coding, travel and expense management, digital bank deposits, signature coordination, and special event coordination.
This is a remote position with occasional travelling to our offices in Colorado, Texas, Utah, Indiana, and others if required.
Principal Duties and Responsibilities:
Develops informal network internally to enable the smooth flow of information and a high competency to accomplish tasks efficiently.
Learns organizational priorities and uses to actively handle calendars, proactively clearing conflicts without prompting – seeks input on priorities when unclear.
Attentively responds to the financial process needs of the team, actively coding invoices, preparing expense reports, and processing bank deposits.
Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the leadership to keep them informed of upcoming commitments and responsibilities, following up appropriately.
Monitors signature requests and makes sure that responses are timely.
Maintain a calendar of operations events and support team in ensuring they are completed effectively.
Core Proficiencies:
High ownership of tasks assigned, owning outcomes, and asking for guidance as needed.
Strong organizational, communication, decision making/problem solving, analytical and time management skills.
Ability to plan work and proactively handle responsibilities.
Independent thinker, able to thrive in a fast-paced and dynamic environment.
Validated ability to produce error-free work under deadlines.
Teammate with strong initiative.
Track record of ability to instill confidence as a credible, reliable, and guide support resource for team members in technical matters.
Minimum Qualifications:
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Adobe Acrobat.
Great attention to detail and a high sense of responsibility
Cheerful phone demeanor and front office presence
Must be able to run multiple priorities and work in a fast-paced environment
Punctual and reliable
AES is an Equal Opportunity Employer who is committed to building strength and delivering long-term sustainability through diversity and inclusion. Respecting all backgrounds, differences and perspectives enables us to improve the lives of our people, customers, suppliers, contractors, and the communities in which we live and work. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender, gender identity and/or expression, race, national origin, ethnicity, age, religion, marital status, physical or mental disability, pregnancy, childbirth, or related medical condition, military or veteran status, or any other characteristic protected under applicable law. E-Verify Notice: AES will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information …
Title: Executive Assistant
Company: The AES Corporation
Location: Remote
Category:
