Overview
Executive Assistant Jobs in San Francisco, CA at Carta
Title: Executive Assistant
Company: Carta
Location: San Francisco, CA
The Company You’ll Join
Carta is a platform that helps people manage equity, build businesses, and invest in the companies of tomorrow. Our mission is to unlock the power of equity ownership for more people in more places.
Carta is trusted by more than 40,000 companies and over two million people in nearly 160 countries to manage cap tables, compensation, and valuations. Carta also supports nearly 7,000 funds and SPVs, and represents nearly $130B in assets under administration. Carta’s tender offer solutions have returned $14B to shareholders in secondary transactions. Today, Carta’s platform manages nearly three trillion dollars in equity globally.
For more information about our offices and culture, check out our Carta careers page.
The Team You’ll Work WithWe are looking for an Executive Assistant (‘EA’) to join our EA team and support our Chief Marketing Officer and their organization. This person will report to an EA Manager and work closely with our EA team, the Go To Market team, and the broader leadership team at Carta.
Carta’s EA team is small and wears many hats. We work both autonomously for our Executives – scheduling, meeting prep, travel, expenses and projects – but also collaborate as a team on broader projects such as events, offsites, hiring, training and best practices. We sit in offices across New York, Sandy and San Francisco.
The Problems You’ll Solve
Build trusted business partnerships with your Executive, their leadership team, and other key stakeholders across the business
Understand how Carta operates and its core products and offerings. Know who is responsible for what, which teams are in which office and who our executives and senior leaders are
Proactively and accurately manage heavy calendars (which includes internal and external meetings)
Triage and reply to emails, Lattice tasks/Google comments and Slack channels as needed
Plan and execute team meetings, events and offsites; including the coordination of agendas and materials, budgets, logistics, hospitality and more
Book travel and process expenses timely; exercise good judgment and adhere our travel and expense policy
Approve expenses, travel and time off requests for your Executive’s direct reports
Maintain a pulse on the sentiment of the organization serving as a liaison between your Executive and their team
About You
You are a roll-up-your-sleeves, “get in the weeds,” individual that has experience supporting multiple senior leaders in a fast paced startup environment. You are
incredibly detail oriented
, thoughtful and proactive. You can block and tackle for your Executive and navigate ambiguity. You know how to find common ground with leadership and peers alike to build relationships. You are
professional
and
eager to learn
.
You have:
3+ years of Executive Assistant experience supporting a senior leadership role
Heavy calendar management and travel experience
The ability to effectively multitask and prioritize on a daily basis
Excellent written and verbal communication skills
At Carta, you’re not just an employee. You’re a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional and kind; representing Carta’s Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners i…
