Overview
Executive Assistant Jobs in London, England, United Kingdom at MUFG
Title: Executive Assistant
Company: MUFG
Location: London, England, United Kingdom
This is an exciting opportunity to join a dynamic, fast-paced financial services organization as an Executive and Personal Assistant to the Chief Executive Officer. Based primarily onsite in the heart of the City of London.
Main Accountabilities (Corporate):
Executive Assistant to the Chief Executive Officer
Extensive diary management. This includes liaising with the wider business to appropriately schedule meetings based on availability and priorities and scheduling meetings on behalf of the MD&CEO accordingly. Further, rescheduling meetings at short notice when other priorities arise is also expected.
Sole ownership of organising and managing fluid travel arrangements including booking flights, hotels, currency, creating travel packs and itineraries on behalf of the CEO.
Administrative duties relating to the entire Dealing Room (Sales/Trading business comprising of around 30 individuals). This includes managing the attendance records, holiday planner, booking business travel (flights, hotels, currency, travel packs and itineraries), seating charts, and amending records relating to new starters and leavers administration.
Preparing presentations and Board meeting packs in a timely manner and ahead of prescheduled meetings.
Minute taking during meetings as requested by the CEO
Acting as the liaison between the business and the CEO
Administration for corporate entertainment
Main Accountabilities (Personal):
Management of household bills and staff
Management of personal (fluid) travel arrangements (hotels, flights, currency, travel packs)
Ad hoc personal shopping as required.
Management of family appointments and event coordination
Management of the house-hold diary
Further Ad hoc duties may arise throughout employment. This may include elements of
facilities/office management.
Experience Required:
High level secretarial and administration experience in a busy, fast-paced environment.
Experience within financial services would be useful.
Adequate experience in supporting a C-Suite individual on a 1-1 basis.
Proficient knowledge of Microsoft Word, Excel, Outlook, Teams
Personal Profile – Key Attributes Required For The Role:
Excellent written and oral communication
Excellent organisation and time management
Perceptiveness – ability to see what needs to be done before being asked
High level of attention to detail
Resilience
Adaptability
Honesty and Integrity
Intellectual Curiosity
Perseverance
Methodical/solution orientated approach to problem solving
A hard-working team player who is able to work well with others at all levels within the company yet can also work unsupervised and manage their own workload.
Can work under pressure within a fast-paced environment.
Reliable
High energy and motivation
About The Business:
Mitsubishi UFJ Trust International Limited (MUTI) is an established, wholly owned subsidiary of Mitsubishi UFJ Trust and Banking Corporation and a member of the Mitsubishi UFJ Financial Group. MUTI has successfully operated for over 35 years and continues to hold a strong reputation mainly in the field of securities dealing and lending. With around 100 employees across London and Singapore, MUTI is a dynamic and fast paced company with plans for further growth in the Sales and Trading business, alongside operational support. As a company, we strive to achieve a diverse, transparent, enthusiastic, and progressive workf…
