Overview
Executive Assistant Jobs in London – England – UK at Calibre One
A leading transatlantic boutique executive search firm is looking for an Executive Assistant to join their expanding team.
The following information aims to provide potential candidates with a better understanding of the requirements for this role.
We offer:
Flexible working
Great team culture
Company benefits
This role requires a very high degree of trust, accuracy,attention to detailand confidentiality to effectively support the workload of several Partners and their delivery team including but not limited to:
Extensive diary management for Partners including scheduling of face-to-face meetings, Zoom calls, BD development meetings, restaurant bookings etc.
Preparing all meeting documentation with heavy focus on PowerPoint presentations and Word documents
Balancing and co-ordinating different types of workload on a daily basis and keeping Partners up to date with diary changes or business priorities
Making travel arrangements and creating itineraries for Partners and also Clients/Candidates
Action issues of importance arising in the absence of Partners to ensure that matters are prioritised and dealt with appropriately minimising delay
Fielding telephone calls, taking accurate messages and acting on them if appropriate
Formatting candidate CVs and interview reports, drafting proposals, contracts etc.
Keeping Client/Candidate details up to date on the company database
Compiling expenses reconciliation on a montly basis
Reception duties when in the office – booking meeting rooms and greeting guests
Work closely and effectively in acollaborativeand supportive way with other EAs and the Operations Department
Be proactive in offering support to the wider team as and when necessary
Keys skills and experience
Previous experience of working in executive search or similarfast-paced environmentideal
Excellent organisational skills with extremeattention to detail
Warm but professionalcommunicationstyle; confident when relating to individuals at all levels
Resilient personality; able to remaincalm under pressurewhilst prioritising competing demands
Good team player; able to build a good rapport with the team and ‘muck in’ attitude
Fluent written and spoken English
Strong knowledge of Microsoft Office (Outlook, Word and PowerPoint); fast and accurate typing, first class formatting and proof-reading skills
Title: Executive Assistant
Company: Calibre One
Location: London – England – UK
Category: Administrative/Clerical
