Overview
Executive Assistant Jobs in London, England, United Kingdom at Visa
Title: Executive Assistant
Company: Visa
Location: London, England, United Kingdom
Company DescriptionVisa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.
Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.
Job DescriptionWhat we expect of you, day to day.Reporting (Key responsibility)
Create presentations for monthly team meetings and executive reporting in Power Point, Word, and data analysis in Excel
Organising Townhalls including managing guest speakers
Coordinate and finalise the scorecard monthly ensuring it is ready on time
Manage the Organisation charts
Maintain onboarding documents and Teams sites
Organise and plan team’s governance meetings
Purchasing for department (Key responsibility)
Raise any necessary requisitions for purchase orders
Submit expenses
Managing Diary/desk booking (limited requirements)
Manage calendar for a year in advance in alignment with the business’s and the leader’s strategic priorities
Book any social events and volunteering
Use knowledge and judgement to proactively manage diary clashes
Be ready to react with meeting changes during the day
Colour code by priority
Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders
Book rooms for the manager weekly
Liaise with internal and external stakeholders to arrange meetings, hold dates for events and co-ordinate business as usual activities
Plan for commute, flights, and hotels. Manage travel
Emails
Prioritise emails/ requests sent directly to you and filter/escalate information as appropriate
Send function emails on behalf of the leader leaders
Support Travel and Expenses
Complete to the point of submission Concur expense reports.
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
Qualifications
Resilience and ability to work under pressure
Excellence with Excel and Power Point
Excellent collaboration skills
Strong interpersonal skills and EQ
Ability to work independently, manage one’s time and ability to multi-task
Ability to keep information organised and confidential
Strong verbal and written communication skills
Additional Information
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.
