Overview
Executive Assistant Jobs in Denver, CO at National Jewish Health
Full Job Description
Position Summary
Provides senior level administrative support and acts as a professional liaison between internal and external parties and stakeholders. Protects confidentiality of all materials handled and maintains smooth operation of the office when executive is unavailable.
Essential Duties
Prepares, proofreads, and edits various types of correspondence, presentation materials and reports.
Develops, implements and evaluates administrative work processes and procedures; ensure compliance with policies; recommend process improvements.
Coordinates, Manages and Schedules access to executive. Coordinates the executive calendar, schedules meetings, makes travel arrangements, and organizes event planning. Creates meeting agendas, travel itineraries, and expense vouchers. Communicates to the executive and other travelers the institutional travel policies.
Prepares processes and tracks expense reports and invoices; manages ordering, inventory and replacement of supplies and office equipment.
Receives and screens telephone calls, transmits detailed information, answers questions, takes accurate messages, and keeps the executive apprised of calls received during their absence. Resolves routine and complex inquiries.
Takes action authorized during executive’s absence and uses initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of executive’s absence.
Performs special project assignments as directed. Researches issues and formulates recommendations based upon assignments from the Executive.
Creates and edits professional quality power point presentations.
Gathers data, performs analysis and creates reports and spreadsheets as directed for distribution to appropriate committees, boards or agencies.
Competencies
Adaptability:Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
Attention to Detail:Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.
Accountability:Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
Customer Focus:Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.
Informing and Communicating:Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
Initiative:Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
Managing Work and Time Project Management:Effectively managing one…
Title: Executive Assistant
Company: National Jewish Health
Location: Denver, CO
Category:
