Overview
Executive Assistant Jobs in Atlanta, GA at Carter’s
Are you a proactive, organized, and personable professional who thrives in a dynamic environment? We are a growing family law firm in Houston, Texas, seeking a sharp and dependable Executive Assistant to serve as the right hand to the owner and help manage both office operations and administrative responsibilities.
This is not just another assistant job — you’ll be a critical team leader, a problem-solver, and a go-to person for internal support and external coordination. If you’re a self-starter who can juggle priorities, take initiative, and maintain high standards with a positive, caring attitude, we want to hear from you.
Compensation:
$50,000
Responsibilities:
Act as the executive assistant to the firm’s owner: anticipate needs, manage tasks, and ensure smooth operations
Lead and facilitate daily internal team meetings with professionalism and clarity
Schedule and coordinate office vendor appointments (e.g., exterminators, electricians, landscapers)
Handle accounts payable tasks, including utilities, phones, internet, landscaping, and other service vendors
Create, update, and manage reports and tracking tools in Microsoft Excel and other software
Screen resumes, conduct initial candidate interviews, and coordinate with the hiring attorney
Assist with payroll processing and routine bill payments
Learn and manage CRM and other law firm software with ease
Maintain an organized and welcoming office environment
Represent the firm with professionalism, empathy, and discretion
Prepare client invoices
Communicate with clients regarding the payment of their account
Resolve client account issues
Handle delinquent client accounts
Ensure client trust balances are at the appropriate level
Process payroll
Interview prospective employees
Onboard new employees
Assist with employee insurance renewal and management
Maintain and order office supplies
Maintaining office equipment
Qualifications:
Act as the executive assistant to the firm’s owner: anticipate needs, manage tasks, and ensure smooth operations
Lead and facilitate daily internal team meetings with professionalism and clarity
Schedule and coordinate office vendor appointments (e.g., exterminators, electricians, landscapers)
Handle accounts payable tasks, including utilities, phones, internet, landscaping, and other service vendors
Create, update, and manage reports and tracking tools in Microsoft Excel and other software
Screen resumes, conduct initial candidate interviews, and coordinate with the hiring attorney
Assist with payroll processing and routine bill payments
Learn and manage CRM and other law firm software with ease
Maintain an organized and welcoming office environment
Represent the firm with professionalism, empathy, and discretion
Proven experience in executive support, office administration, or operations (legal industry experience a plus but not required)
Highly organized, detail-oriented, and able to manage multiple responsibilities without hand-holding
Strong communication skills and natural leadership in group settings
Technologically proficient and a fast learner with tools such as Microsoft Excel, CRMs, and billing/payroll systems
Comfortable coordinating with vendors and professionals both in-person and virtually
Discreet and trustworthy with confidential information
A positive, caring attitude and team-first mindset
Advanced computer proficiency, especially with MS Office, Excel, and billing software programs
Understanding of billing and accounting software; ability to learn new software easily
Proficiency in English
Two years or equivalent experience working as a billing specialist position at a law firm
Proven work experience as an accounts receivable clerk, accounts receivable manager, or accountant
Adept at using spreadsheets and generating reports
A high degree of accuracy and attention, along with a knack for numbers
Ability to work independently
Customer service orientation and negotiation skills
Ability to handle multiple projects at a time and meet deadlines
Strong written and verbal communication skills and organizational skills are required
A high school diploma or equivalent is required; a college degree is preferred
About Company
For over 25 years, under the guidance of board-certified Family Law Specialist Cheryl Alsandor, The Alsandor Law Firm has provided outstanding representation to its clients, giving each client a creative solution to their unique family law issues. This distinction is achieved by hiring creative, smart problem solvers who are dedicated team members and share a passion for helping people!
If you’re interested in learning more about our company, you can learn more here:
www.alsandorlaw.com
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Title: Executive Assistant
Company: Carter’s
Location: Atlanta, GA
