Executive Assistant Jobs in Nedlands, Western Australia, Australia at Child and Adolescent Health Service
Title: Executive Assistant
Company: Child and Adolescent Health Service
Location: Nedlands, Western Australia, Australia
Be part of a team that drives excellence across our health serviceWe currently have a Permanent Full Time position available.VCID No. 873687About Our DivisionSafety, Quality & Innovationlead the development, implementation and ongoing review of CAHS’s external certification and accreditation processes and play a key role in the planning and execution of the Child and Adolescent Health Service’s (CAHS) organisational strategy relating to safety, quality, and clinical governance.
We are dedicated to shaping the future of healthcare delivery and provide analysis and advice based relating to broader health system reform agenda, and key safety issues within and across CAHS’ services.
Through engagement with our workforce and consumers we ensure that our patients and their families are active partners in their healthcare journey and contribute to the continuous improvement of our services. We seek to maintain and foster a culture of continuous improvement at every level – identifying emerging trends, evaluating best practices, and implementing innovative solutions to enhance patient safety and provide the highest quality care to our young patients and their families.
Position ProfileWe have an outstanding opportunity for an Executive Assistant passionate about supporting in-hospital and community services for children and families.
Reporting to the Executive Director, CAHS Safety Quality and Innovation, you will provide efficient and professional administrative support to the CAHS Executives and senior leadership and Clinical Leads, encompassing activities across the breadth of the CAHS services and locations within the Perth metro area including Perth Children’s Hospital.
Your Responsibilities Will Include
Diary management on behalf of the Executive Director and Clinical Leads to enable efficient time management and to ensure preparedness for meetings, with a focus on prioritising critical matters.
Screening incoming correspondence and facilitating management communication workflow through the office. Drafting routine correspondence.
Organising meetings and functions and providing secretarial support including preparation of agendas and supporting documentation; recording and distributing minutes; follow-up of agreed actions as required.
Collaborating with internal and external stakeholders at all levels, including the other health services, private sector, and government organisations including the Director General’s Office and the Department of Health on behalf of the Executive team.
Maintaining a confidential filing and document tracking system.
Contributing to core administration and support processes as part of the broader administrative team, ensuring the seamless and effective operation of our organisation.
This is a fast-paced role, requiring initiative, flexibility, strong planning and coordination skills, and the ability to manage time effectively in a dynamic environment with changing deadlines.
The ideal candidate will possess well-developed interpersonal skills and a proven ability to communicate with senior executives and gain the cooperation of staff and people at all levels.
Apply now for this rewarding role that offers unique opportunities for professional growth.
The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for inf…