Overview
Executive Assistant Jobs in San Jose, USA at Robert Half
Description
A leading healthcare organization has an immediate opening for an experienced Legal Executive Assistant to provide dedicated support to the General Counsel (GC) based in the San Francisco Bay Area. This highly visible position manages sensitive information and requires utmost professionalism, confidentiality, and efficiency. This Executive Assistant must be based in the Bay Area, although the position is primarily remote. The ideal candidate will have 5+ years of executive assistant experience, including experience supporting attorneys.
Key Responsibilities:
+ Provide comprehensive executive support to the General Counsel, handling sensitive and confidential information.
+ Coordinate complex travel arrangements and schedule internal and external meetings.
+ Screen calls, prioritize correspondence, and serve as an effective gatekeeper for the legal department.
+ Draft, proofread, and manage high-level executive communications, including letters, legal reports, board materials, and presentations.
+ Compile and prepare presentations, reports, and financial data for senior leadership.
+ Carry out advanced internet and legal research tasks.
+ Maintain legal databases and records with meticulous accuracy.
+ May lead, train, and supervise other administrative staff within the legal department
Requirements
Qualifications:
+ 5+ years of executive assistant or legal administrative experience, supporting senior legal leaders (General Counsel or equivalent) in large organizations-healthcare or related highly regulated industry preferred.
+ Advanced expertise in Microsoft Office Suite (Word, Excel, PowerPoint) and database management applications.
+ Outstanding written and verbal communication skills; able to compose executive-level documents independently.
+ Strong leadership, interpersonal, analytical, negotiation, and problem-solving abilities.
+ Demonstrated discretion and ability to maintain confidentiality.
+ Detail-oriented with proven organizational skills.
+ Self-motivated and capable of managing multiple priorities in a fast-paced environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.
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Title: Executive Assistant
Company: Robert Half
Location: San Jose, USA
Category:
