Overview
Executive Assistant Jobs in Fremont, California, USA at iMotion Physical Therapy
As an Executive Assistant at iMotion Physical Therapy, your role is crucial in supporting the business operations, improving efficiency, and ensuring the seamless operation of the day-to-day activities allowing the owner to prioritize patient care and ensuring that our staff is well-supported. We are looking for someone proactive, highly organized, detail-oriented, and able to multitask efficiently while maintaining a high level of professionalism and confidentiality.
We will prioritize those applicants who have experience using Excel spreadsheets and who have basic data entry skills. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!
Responsibilities:
Administrative Support
Scheduling
:
Manage and organize the owner’s calendar, including appointments and patient consultations, and both internal and external meetings.
Correspondence
:
Handle phone calls, emails, and other communications on behalf of the owner.
Document Management
:
Organize and maintain files, records, and documents, ensuring all are easily accessible. Gather documents for meetings, presentations, and travel arrangements when needed.
Office Organization
:
Ensure that the office is well-maintained and supplies are stocked, coordinating with vendors when necessary.
Financial Administration
Expense Tracking
:
Track office expenses, helping the owner stay within budget and manage office costs.
Marketing and Communications
Social Media and Website
:
Assist with managing the clinic’s online presence, such as updating social media and website content.
Community Relations
:
Support any outreach efforts, including building relationships with local physicians, managing partnerships, and helping create and distribute marketing materials.
Project Management
Business Development
:
Support the owner in any business expansion or improvement projects, such as opening new locations or implementing new services.
Qualifications:
2 or more years as an assistant, executive assistant, or in a position performing supportive duties.
Strong organizational skills, communication skills, time management skills, and interpersonal skills.
Experience using Microsoft Office.
Comfortable meeting deadlines and handling confidential information.
Must have a Bachelor’s Degree or equivalent.
Compensation:
$25 – $35 hourly
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Title: Executive Assistant
Company: iMotion Physical Therapy
Location: Fremont, California, USA
Category: Administrative/Clerical, Business
