Overview
Executive Assistant Jobs in Los Angeles, CA at Cuningham Group
Full Job Description
Cuningham seeks an Executive Assistant to share in our vision to dream big, be daring, and create change. We are a forward-thinking design firm that values people, creative problem solving, and a learning mindset in the pursuit of unique, regenerative solutions that fit our clients’ needs.
The ideal candidate will be energetic, self-motivated, and a creative problems solver that can seamlessly handle administrative and office organization details for our leadership team. In this role, you will heavily engage with a team of executive leaders supporting regular meetings, travel, and team organization.
We are not considering candidates submitted by recruiters or recruiting agencies for this role.
What you will do
Attend Leadership Team meetings, identify and manage/follow up tasks with team members.
Lead tasks or projects on behalf of the CEO/CFO and Leadership Team as requested.
Coordinate internal and external meetings, largely for both the Leadership Team and the Board of Directors.
Develop agendas, research information, and prepare materials for Leadership Team Members, including proofing and editing.
In collaboration with Board Chair and CEO/CFO, prepare agendas as well as online resources for Board meetings.
Manage calendars and expense reports for CEO/CFO and other Leadership Team members as requested.
Oversee travel arrangements for the CEO/CFO, Leadership Team, Board Members and other large group in-person meetings.
Act as point-of-contact for travel agency to determine and review firm travel policies.
Develop and maintain intranet travel page, including training materials.
Review travel reporting and invoicing. Provide travel data on a quarterly basis to appropriate leaders to determine firm’s carbon footprint.
Act as point-of-contact for real estate tenant representative/brokerage firm.
Administrate office leases, subleases, and renewals in collaboration with the firm leadership, legal, Senior Facilities Coordinator, and local office representatives.
Identify and develop firm facilities processes and policies.
Attend and participate in monthly administrative team meetings, including providing support to other firm administrative team members.
Assists on special projects, tasks, and/or assignments.
Some tasks will require in-office attendance, must be willing to be in office as needed.
May include office support tasks.
What we look for
Bachelor’s degree or applicable experience.
Minimum 3 years’ executive administrative support experience preferred. 5+ years administrative experience required.
Proven experience in effectively managing multiple tasks in a fast-paced environment.
Previous experience supporting management and large teams.
Effective communication skills, both written and verbal.
Experience working with collaborative teams.
Ability to anticipate needs and act proactively in support of leadership team members.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Zoom, Adobe Acrobat and/or Bluebeam, and other database and scheduling software.
Preferred experience
Bachelor’s degree or applicable experience.
Minimum 8 years’ administrative support experience, with previous experience supporting executive and/or firm leadership.
Proven experience in effectively managing multiple tasks in a fast-paced environment.
Ability to exercise sound judgment, as this position requires discreti…
Title: Executive Assistant
Company: Cuningham Group
Location: Los Angeles, CA
Category:
