Overview
EXECUTIVE ASSISTANT Jobs in San Diego, CA at San Diego Center For Children
Full Job Description
SUMMARY
Perform administrative duties to support CEO, Board of Trustees, and other Senior Staff at the Center. Responsible for assisting in preparing reports and financial data, screening calls, making travel and meeting arrangements, and customer relations. Develop and distribute communications to keep staff informed about Center initiatives. The position requires strong computer and research skills, strong knowledge of Microsoft Office Suite software. Position calls for flexibility, excellent interpersonal skills, excellent verbal and written communication skills, and the ability to work well with all levels of internal management and staff, board members, as well as outside clients and vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
INCLUDE THE FOLLOWING. OTHER DUTIES MAY BE ASSIGNED.
Administrative Support
Provides administrative supports to CEO and other Senior Staff
Ensure and prepare timely transition of daily schedule for CEO. Manage schedules and scheduling conflicts. Schedules appointments for executive staff when appropriate.
Maintains strict confidentiality at all times related to all information and documents handled/seen in performing position responsibilities.
When CEO/Executives chair meetings, conferences and/or events:
Assists with the preparation of the agenda in advance
Arranges meeting facilities
Acts as recording secretary; prepare action minutes
Prepares executive expense reports for accounts payable.
Arranges travel schedule and reservations.
Files correspondence and other records.
Prepares reports, drafts and finals whenever indicated by requested date.
Monitors and manages ordering of supplies for executive area.
Reviews and edits written communication/presentations generated by CEO and other Senior Staff
Board Support
Arranges for meeting rooms, equipment and prepares all meeting materials for meetings of the Board of Trustees and Committees of the Board.
Requests reports and department updates from SDCC programs and staff to prepare meeting presentations for the Board of Trustees and Committees of the Board.
Attends Board and Committee meetings and prepares draft of minutes for CEO review.
Provides administrative support to Board Officers and Committee Members.
Files and maintains all Board and Committee related correspondence and documentation.
Project Coordination and Staff Communication:
Provides administrative support to CEO and leadership team in the planning and execution of projects and new initiatives.
Special assignments as necessary in assisting interdepartmental clerical overflow.
Update and track delegated tasks to ensure progress to deadlines.
Keep projects on schedule.
Compose and type routine correspondence/reports for Executives.
Develops drafts of communications to be distributed to staff to keep them informed on the strategic goals and/or new initiatives
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally …
Title: EXECUTIVE ASSISTANT
Company: San Diego Center For Children
Location: San Diego, CA
Category:
