Overview
Executive Assistant Jobs in Italy at Butterfly Decisions
We are seeking a high-calibre Executive Assistant to provide strategic and operational support to the CEO.
This is a key role in the organisation, looking for a highly reliable, proactive, detail-oriented professional who can manage complex priorities, handle sensitive information, and coordinate across functions.
The Executive Assistant will be a trusted partner to the CEO, supporting daily operations, anticipating needs, and optimising time and priorities.
Responsibilities:
Own and manage the CEO’s agenda, priorities, and scheduling
Coordinate complex travel arrangements and logistics
Manage communications on behalf of the CEO, ensuring clarity and responsiveness
Oversee administrative and financial processes (invoicing, payments, deadlines)
Liaise with external advisors and stakeholders
Prepare high-quality documents, reports, and presentations
Track priorities, deadlines, and execution of key initiatives
Qualifications:
5–10 years of experience supporting senior executives or entrepreneurs
Proven ability to operate in fast-paced, dynamic environments
Exceptional organizational and execution skills
Strong sense of ownership and accountability
High level of discretion and professionalism
Advanced Microsoft Office skills (Excel, PowerPoint, Word)
Fluent English (written and spoken), used in a professional context
Nice to have:
Experience supporting presentation creation and executive materials
Knowledge of additional languages
Professional presence and strong attention to detail
Title: Executive Assistant
Company: Butterfly Decisions
Location: Italy
Category:
