Overview
Executive Assistant (2 -5 years) Jobs in New York City Metropolitan Area at Northbound Executive Search
Title: Executive Assistant (2 -5 years)
Company: Northbound Executive Search
Location: New York City Metropolitan Area
Job Title: Executive Assistant – Private Equity (2-5 years of experience)
Company Overview:
We are a highly reputable and globally recognized Private Equity firm with a track record of success and a commitment to delivering exceptional financial performance for our clients. Our team consists of industry-leading professionals who are driven, innovative, and dedicated to achieving excellence. We are currently seeking an experienced Executive Assistant to join our dynamic team and provide high-level support to our executive leadership.
Job Description: As an Executive Assistant, you will play a critical role in supporting our executive team in their day-to-day activities, ensuring smooth operations and efficient workflow. Your exceptional organizational skills, attention to detail, and ability to anticipate needs will be vital in this position. You will have the opportunity to work closely with senior leaders and contribute to the overall success of our firm.
Responsibilities:
Manage complex calendars, including scheduling meetings, conference calls, and appointments, while proactively resolving conflicts and ensuring all relevant parties are informed
Coordinate extensive domestic and international travel arrangements, including flights, accommodations, and ground transportation
Prepare and edit correspondence, presentations, reports, and other confidential documents with a high level of accuracy and attention to detail
Conduct research and compile information for various projects, presentations, and reports as requested
Act as a gatekeeper, screening and prioritizing incoming calls, emails, and other communications, ensuring timely response and follow-up
Assist with the preparation and coordination of board meetings, investor meetings, and other high-level events
Manage expense reporting and reimbursement processes, ensuring adherence to company policies
Handle highly sensitive and confidential information with utmost discretion and professionalism
Collaborate with other executive assistants and provide backup support as needed
Qualifications:
Bachelor’s degree in Business Administration, Finance, or a related field is preferred
2-5 years of experience as an Executive Assistant, preferably within the financial industry, hedge funds, or asset management firms
Proven track record of providing high-level administrative support to C-level executives or senior leaders
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
Excellent verbal and written communication skills, with a keen eye for detail and accuracy
Discretion, integrity, and the ability to maintain confidentiality in handling sensitive information
Ability to work well under pressure, adapt to changing priorities, and maintain a professional demeanor
Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
Benefits:
Competitive compensation
Commuter Benefits
Medical/Dental/Vision
401(k) with match
Strong leadership team
Growth potential
Fitness Reimbursement
We offer a competitive compensation package commensurate with experience, along with comprehensive benefits and growth opportunities within our firm.
