Overview
Executive Assistant Jobs in Beverly Hills, CA at Palo Alto Staffing
Title: Executive Assistant
Company: Palo Alto Staffing
Location: Beverly Hills, CA
Executive Assistant to Founder – Venture Capital Firm
About Us
Our West Hollywood-based single-family office, which features a forward-thinking venture capital operation, is seeking an outstanding Executive Assistant to provide direct support to our Founder. We operate in a fast-paced, ambitious environment where attention to detail and adaptability are paramount.
Role Overview
As the Executive Assistant to the Founder, you will be the critical support system ensuring the efficient operation of the Founder’s life. This role requires a proactive, discreet, and highly capable individual who can anticipate needs, manage complex tasks, and serve as a member of the Founder’s trusted circle.
Key Responsibilities
Manage the heavy, dynamic calendar with precision and foresight
Orchestrate flawless domestic and international travel itineraries, overseeing all travel logistics air, land and sea.
Collaborate closely with other team members to ensure seamless operations
Co-pilot email communications, demonstrating excellent written skills and judgment
In-meeting support and follow-up tracking, as appropriate, ensuring they are completed in an efficient and timely manner
Overseeing business critical databases (e.g. CRM, daily questions doc)
Conduct thorough research to support the decision-making processes
Liaise effectively with internal departments and external partners
Navigate ambiguous situations with clarity and decisiveness
Adapt swiftly to changing priorities and protect the Founder’s time and energy
On-call availability as needed on a pre-determined schedule
Qualifications
Bachelor’s degree (mandatory)
Proven track record as a career Executive Assistant supporting C-level executives, preferably principals in Private Equity, Family Office, or Venture Capital
Exceptional communication skills, both written and verbal
Demonstrated ability to manage complex calendars and travel logistics
Ability to work effectively in a collaborative team environment
Experience with private aviation FBOs (preferred)
Strong research and analytical capabilities
Discretion and ability to handle confidential information with utmost integrity
Work Environment
–Â Â Â Â Â Â Â Â Â Â Â Â Â Full-time, in-office position (9am-5pm) in West Hollywood
–Â Â Â Â Â Â Â Â Â Â Â Â Â Small, dynamic team with direct exposure to top-level decision making
Ideal Candidate
We’re looking for a seasoned professional who can:
Anticipate the Founder’s needs and solve problems before they escalate
Maintain composure under pressure and in high-stakes situations
Exercise exceptional judgment and maintain strict confidentiality
Promote team cohesion and contribute to a positive company culture
Thrive in a fast-paced, sometimes ambiguous environment
Demonstrate initiative, resourcefulness, and a can-do attitude
Build strong relationships with internal team members and external stakeholders
If you’re a detail-oriented, adaptable, and experienced Executive Assistant ready to take on a challenging role supporting a visionary leader, we want to hear from you.
