Overview
Executive Assistant Jobs in Sydney, New South Wales, Australia at Publicis Groupe
Title: Executive Assistant
Company: Publicis Groupe
Location: Sydney, New South Wales, Australia
Company Overview:
Welcome to Publicis Groupe ANZ.
Here you will get an inside look at life within our network, including the brilliant people working across our agency brands. Publicis Groupe is a world leader in marketing communication and digital business transformation, driven through the alchemy of data, creativity, media, and technology.
Our connected platform of companies and capabilities is more than an operational framework.
It’s a cultural model we've built to unite our people in a collaborative way of thinking and working. Publicis Groupe offers its clients seamless access to the expertise of its 80,000 talents across 100 countries globally.
In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo, Publicis Worldwide), media agencies (Starcom, Zenith, Spark Foundry, Performics, Atomic 212), Razorfish, Digitas, Epsilon, Arc, Publicis Production, and PR & Social (Herd MSL, Influential). We also have Publicis Sapient driving digital business transformation for our clients.
Role Summary:
We’re on the hunt for a highly organised, proactive Executive Assistant to support two senior leaders within our Sydney team. This is a fast-paced, high-impact role where you’ll be the backbone behind the scenes—keeping diaries on track, comms flowing, and priorities aligned.
You’ll act as a trusted right (or left) hand, working closely with senior stakeholders, anticipating needs before they arise, and ensuring everything runs seamlessly. From managing complex schedules through to supporting key business initiatives and events, you’ll play a critical role in enabling our leaders to focus on driving the business forward.
This role also taps into a broader EA network, so you’ll collaborate with other EAs across the business and step in where needed—flexible, hands-on, and always a few steps ahead.
Day to day in this role, you’ll get to:
- Manage complex, ever-changing diaries with a strong focus on prioritisation and efficiency
- Coordinate meetings across internal teams, clients, and senior stakeholders
- Monitor inboxes, flagging priorities and ensuring nothing slips through the cracks
- Take notes in meetings and track actions to ensure follow-through
- Support budget tracking, expenses, and general financial admin
- Coordinate travel, including flights, accommodation, and itineraries
- Assist with project coordination, ensuring deadlines and deliverables are met
- Organise leadership events, team offsites, and client functions
- Support pitch logistics, including presentation prep and event coordination
- Collaborate with other Executive Assistants to support the wider leadership team where needed
The person we’re looking for has / is:
- Proven experience supporting senior executives in a fast-paced, high-pressure environment – advertising, media or communications industry preferred
- Strong diary and inbox management skills, with the ability to juggle competing priorities
- Exceptional organisational skills and attention to detail
- Confident communicator with strong written and verbal skills
- Advanced Microsoft Office skills (PowerPoint, Word, Outlook) and comfort using collaboration tools like Teams or Zoom
- Ability to work proactively, anticipate needs, and problem-solve on the go
- Experience handling confidential information with discretion
- Comfortable managing multiple stakeholders across different teams
- A natural collaborator who thrives working across a wider EA network
- Experience using, or openness to using, AI tools to improve efficiency and workflow
If you’re a proactive EA who thrives in a fast-moving agency environment and loves being at the center of the action, we’d love to hear from you!
What we will offer you
Be a part of the Publicis Groupe family, recent winner of the 2023 Employer of Choice Awards and one of the world’s most progressive and dynamic modern communications businesses.
Enjoy all the perks that come with our network offering:
- A comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing.
- A creative, lively and rewarding office environment where people love working with each other, supported by our Publicis Liberté flexibility approach “working your way, with us!”
- Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network.
- Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes
- A culture of open feedback and support to reach your goals through our Career Conversations program.
- A committed Diversity, Equality and Inclusion strategy driven through our Viva! Women, Égalité, enABLE and Embrace (reconciliation action plan) programs.
- Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year.
- Parental leave policy with up to 18 weeks paid primary carer leave and generous secondary carer benefits.
- Access to counsellors, psychologists and professionals through Sonder – an all-in-on digital wellbeing technology platform designed to support psychological, medical & safety needs.
If you don’t tick every box in this ad, please don’t rule yourself out. We focus on hiring people who share our values of inclusion, collaboration, adaptability, fearlessness, and integrity, rather than ticking boxes – so if this role resonates with you, please apply.
Diversity. Inclusion. Equity. More than just words, these are part of our DNA. At Publicis Groupe we are committed to the inclusion and recognition of all people; regardless of race, age, culture, ability, ethnicity, gender identity or expression, sexual orientation, marital status and religious affiliation. We believe that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate in. We value diversity and the skills, knowledge and experience that difference brings to our culture and solutions.
Uniqueness is powerful; without it we wouldn’t be where we are today. So be you – we like it that way.
We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process. If you need any assistance or adjustments, please contact us via [email protected] – your personal information will be kept confidential.
