Overview

Executive Assistant Jobs in Riyadh, Saudi Arabia at Equivator®

Title: Executive Assistant

Company: Equivator®

Location: Riyadh, Saudi Arabia

Overview:

The Executive Assistant provides administrative support to management staff within an organization. This role involves a variety of tasks aimed at facilitating smooth operations and efficient communication within the management team.

Responsibilities:

Administrative Support:Provide administrative assistance to management staff, including scheduling meetings, managing calendars, making travel arrangements, and preparing documents and presentations.

Communication:Serve as a liaison between management and other departments or external stakeholders. Facilitate communication by answering phone calls, responding to emails, and relaying messages accurately and promptly.

Data Management:Organize and maintain electronic and paper files, ensuring that information is easily accessible and properly documented.

Research:Conduct research as needed on topics relevant to the organization or specific projects, compiling information and summarizing findings for management review.

Event Planning:Assist in planning and coordinating events, such as conferences, workshops, or team-building activities, including communication with participants.

Confidentiality:Maintain confidentiality of sensitive information and exercise discretion in handling confidential documents and communications.

Ad Hoc Tasks:Handle various ad hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to assist wherever needed.

Attending Meetings and Writing MOMs:Attend meetings, write minutes of meetings (MOMs), and distribute them to management members.

Accompanying Management Members on Visits:Accompany management members on visits and handle tasks related to official entity and bank visits, including arranging paperwork and similar tasks.

Qualifications:

Education:A high school diploma is typically required, though a degree in business administration or a related field may be preferred.

Experience:Previous experience in administrative support roles is advantageous, particularly in a corporate or office environment.

Organizational Skills:Strong organizational skills are essential for managing multiple tasks and priorities effectively.

Communication:Excellent written and verbal communication skills are necessary for clear and effective communication with management, colleagues, and external contacts.

Computer Proficiency:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and software.

Attention to Detail:Attention to detail is crucial for accuracy in document preparation, data management, and other administrative tasks.

Problem-Solving:Ability to identify issues, analyze problems, and propose solutions in a proactive manner.

Team Player:Ability to work collaboratively with others and provide support to colleagues as needed.

Professionalism:Demonstrate professionalism, discretion, and confidentiality in all interactions and tasks.

Driving License:Must possess a valid driving license.

Valid Iqama in Riyadh:Must have a valid Iqama for Riyadh.

Work Environment:

Typically works in an office setting but may occasionally need to travel or attend off-site meetings or events. May be required to work occasional evenings or weekends to support special events or projects.

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