Overview
Executive Assistant Jobs in Tempe, AZ at Arizona State University
Introduction:
LOCG LLC, headquartered in Seattle, WA., Is a premier federal professional services company, primarily engaged in providing facility support, staffing and recruitment, information technology, and security.
LOCG LLC, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Details:
Position: Administrative Management Specialist
Type: Full-time
Location: Seattle WA
Schedule: M-F, occasional weekends
Transportation/Travel: Required
Job Summary:
The Administrative Management Specialist (AMS) plays a crucial role in ensuring the smooth execution of administrative operations across various locations. This position focuses on process coordination, compliance oversight, and operational support, ensuring efficiency and adherence to company policies and contractual obligations. The AMS serves as a key liaison between leadership, field teams, and external stakeholders, helping to maintain clear communication and operational integrity throughout our organization
Key aspects of the AMS role include:
Overseeing administrative workflows to ensure accuracy and efficiency.
Supporting procurement, vendor coordination, and logistical operations.
Managing financial reporting, budget tracking, and compliance documentation.
Acting as a bridge between corporate leadership and field operations.
Implementing process improvements to optimize administrative functions.
Supporting personnel hiring, onboarding, training, termination, and resource management
The ideal candidate will have strong organizational skills, administrative management experience, and the ability to optimize workflows.
Responsibilities:
Manage administrative processes to support operational efficiency and compliance for the field depots, fleet operations, and project management operations, throughout corporate.
Execute procurement tasks, purchase orders agreements, and logistical support to project sites.
Maintain records, reports, and documentation for internal and external use.
Assist with budget tracking, expense management, and financial reporting.
Implement process improvements to streamline workflows.
Act as a liaison between field operations and corporate leadership.
Ensure adherence to company policies and regulatory requirements.
Support hiring , onboarding, training, and administrative needs.
Other duties as assigned
Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field (preferred).
Two or more years of experience in administrative or operations management.
Proficiency in Microsoft Office Suite and administrative software.
Strong communication, organizational, and problem-solving skills.
Ability to multitask and work independently in a fast-paced environment.
Experience with vendor coordination and procurement processes is a plus.
How to Apply:
Interested candidates should submit their resume and cover letter to [email protected]
Join us and be part of a team dedicated to operational excellence and efficiency
Job Types: Full-time, Part-time
Pay: $25.43 – $28.57 per hour
Expected hours: 30 – 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
4 hour shift
8 hour shift
Monday to Friday
Work Location: In person
Title: Executive Assistant
Company: Arizona State University
Location: Tempe, AZ
