Overview
Executive Assistant Jobs in Mallacoota, Victoria, Australia at Mallacoota Abalone
Title: Executive Assistant
Company: Mallacoota Abalone
Location: Mallacoota, Victoria, Australia
Position Vacant | Executive Assistant
Location:Mallacoota, Victoria.Type:Full time (Flexible)
Company Overview:Mallacoota Abalone is one of Australia’s leading Abalone Processors and Exporters. Due to an internal promotion and re-structure, we are seeking an Executive Assistant to provide comprehensive support to our CEO. This pivotal role requires a highly organised and proactive professional that loves a challenge.
Job Description:The Executive Assistant will be responsible for handling administrative duties relating to the business. The ideal candidate will have a proven track record of success in administrative roles, with the ability to handle confidential information with discretion. This job provides flexibility for work hours ranging from 35-40 hours per week (Monday-Friday).
Responsibilities:
– General admin duties.
– Office mail run.
– Liaise with Company Shareholders.
– Liaise with abalone suppliers regarding requirements.
– Liaise with suppliers for ordering of production consumables & packaging.
– Liaise with Operational staff as required.
– WHS requirements.
– Received abalone catch data entry.
– Production stock data entry.
– Stock control.
– Collate/Check production documents to ensure HACCP compliance is met.
– Approved Arrangement maintenance & DAFF Audit participation.
– HALAL program maintenance.
– Liaise with Export freight forwarder regarding shipment requirements.
– Export shipping documents (incl. Dangerous Goods documentation).
– Customer Liaison.
– Ex-Factory Sales.
– Relief Payroll (as required).
– Relief Payments to suppliers (as required).
– Accounts data entry (as required).
– Monthly financial reporting (as required).
– Payment signatory.
– Additional duties and special projects as assigned by the CEO.
Skills and Experience:
Ideally, although not mandatory, the successful candidate will possess:
– Exceptional organisation and time management skills.
– Strong communication skills with the ability to interact professionally with all levels of the business.
– Proficiency in Microsoft Office Suite (word, excel, outlook) and the ability to learn other relevant software packages quickly.
– Ability to maintain confidentiality and exercise sound judgement in decision making.
– Flexibility and adaptability to changing priorities and deadlines.
– Knowledge of HACCP principals.
– Strong problem solving skills.
– Some accounts/payroll experience.
How to apply:Please send your resume, cover letter and salary expectations [email protected]. Use “Executive Assistant Application” as the subject line.
