Overview
Executive Assistant Jobs in Austin, USA at FALL CREEK FARM & NURSERY
Career Opportunities:
Executive Assistant (16345)
Posting 16345
-Posted
– Dept of State Health Services
– TB Branch
– Office and Administrative Support
– Not Eligible for Telework
–b. $3000 – $4999 per month
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.
Employee Benefits
DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.
Functional
Title:
Executive Assistant
Job Title: Executive Assistant II
Agency: Dept of State Health Services
Department: TB Branch
Posting Number: 16345
Closing Date: 05/11/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $4,020.33 – $6,335.66
Pay Frequency: Monthly
Salary Group: TEXAS-B-19
Shift: Day
Additional Shift: None
Telework: Not Eligible for Telework
Travel: Up to 10%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility
Location:
Job Location City: AUSTIN
Job Location Address: 201 W HOWARD LN STE 200
Other Locations: None
MOS Codes: ,,P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN YNS
General
Job Description
Under the general direction of the Tuberculosis (TB) and Hansen’s Disease Section director performs highly complex duties for the TB and Hansen’s Disease Section. Plan, develop, implement and maintain work systems to promote general programmatic efficiency and quality throughout the Section. Develop procedures necessary to maintain consistent business practices and daily operations. Perform responsible professional administrative and technical assistance work for the Section director.
Coordinate completion of special assignments and responses to specific high-level requests. Facilitate or participate in work groups and coordinate functions in the Section. Work is performed with minimal supervision under the guidance of the Section director with considerable exercise of initiative and independent judgment.
Essential Job Functions (EJF)
(20%) Evaluate current operations to determine the need for improvements in work systems and procedures. Plan, develop and implement procedures to assist the Section in maintaining effective business practices and daily operations. Write new procedures, may revise current procedures and ensure the final product is approved and distributed. Develop and maintain the Section’s procedure manual. Provide guidance to staff in implementing and integrating new methods and procedures.
Assist directors, managers and staff with any HR policy questions. Review, and edit all incoming documents including correspondence for the Section director’s signature to ensure accuracy, proper format, and adherence to policies and procedures. Review, design and maintain an organized system of saving documents in SharePoint.
(20%) Perform responsible professional technical assistance work for the Section director. Coordinate calendars, meetings, and conferences; develop presentation and handout materials; coordinate trip itineraries and travel for the Section director. Completes expense and mileage reports for the Section director. Consolidate and complete responses to routine and special correspondence dealing with sensitive and confidential issues. Consolidate responses to suspense items before submitting to Section director.
Direct, and/or carry out special assignments and present updates to the Section director. Plan, implement, coordinate, and monitor responses to open records requests and/or grievances. Assist with or respond to high-level, time-sensitive requests and assignments from the Infectious Disease Prevention Division (IDP). May write correspondence for the signature of the Section director. Participate in completing monthly reports due to IDP.
(20%) Assist the Section director in coordinating an effective response to audits and operational plans including assuring that the requested information is complete and available, attending to auditor requests on a real time basis and assuring any follow-up is completed. Assist the Section director in tracking grant programmatic activities and associated resources. Maintain an inventory on the status of proposed programmatic activities.
(20%) Carefully review all IDP assignments, distribute to the appropriate manager and where needed, provide additional instructions to ensure directors and managers clearly understand assignments. Determine internal deadlines and review responses prior to submission to the Section director for final review and approval. Compile and/or complete final responses to suspense assignments from IDP within time frames…
Title: Executive Assistant
Company: FALL CREEK FARM & NURSERY
Location: Austin, USA
Category:
