Overview
Executive Assistant Jobs in Remote at Main Street Virtual
Job Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, overseeing human resources functions, and supporting various departments. This position requires excellent communication skills, strong clerical abilities, and proficiency in office management software.
Duties
Accounts Receivable (AR):
Monitor resident rent payments and track delinquencies.
Prepare and distribute late rent notices and other relevant correspondence.
Initiate and follow up on collection efforts for delinquent accounts.
Prepare and maintain accurate resident ledger records.
Assist in the preparation of monthly financial reports.
Accounts Payable (AP)
Process vendor invoices for payment.
Reconcile vendor statements.
Maintain accurate records of all AP transactions.
Assist with budget preparation and tracking.
Office Management
Office Management:
Manage office supplies and equipment.
Maintain a clean and organized office environment.
Answer and direct phone calls.
Greet and assist visitors.
Assist with resident move-in/move-out procedures.
Coordinate with maintenance staff on work orders and repairs.
Assist with resident events and community building activities (as needed).
Qualifications
Proven experience in an administrative role or similar position.
Strong skills in human resources management and office administration.
Proficiency in calendar management and scheduling software.
Experience supervising staff and managing teams effectively.
Knowledge of budgeting processes and financial management.
Excellent clerical skills with attention to detail.
Familiarity with medical office management is a plus but not required.
Strong communication skills, both written and verbal.
Proficient in Entrata or similar Customer Relationship Management software is desirable.
If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity to contribute to our team as an Office Administrator.
Job Type: Full-time
Pay: $22.00 – $24.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Work Location: In person
Title: Executive Assistant
Company: Main Street Virtual
Location: Remote
