Overview
Executive Assistant Jobs in Newport Beach, USA at Professional Search Group – OC
Professional Search Group (PSG) is seeking an Sr. Administrative Assistant/ Executive Assistant to join their client’s team! The Sr. Administrative Assistant/ Executive Assistant is a hybrid role responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives. This Sr. Administrative Assistant/ Executive Assistant position operates at the intersection of business operations and brand development, supporting senior leadership while enhancing the company’s visual identity and market presence.
Approximately 50% of this role is dedicated to executive administrative support and operations coordination, and 50% to marketing, graphic design, and content development.
This Sr. Administrative Assistant/ Executive Assistant role is ideal for a highly organized, creative professional who thrives in a fast‑paced, global environment and can seamlessly shift between strategic support and hands‑on execution.
Key Responsibilities Executive Support & Operations (50%)
- Provide executive-level administrative support to the President and senior leadership, including preparation of presentations, proposals, and reports
- Manage complex calendars, coordinate meetings, and optimize scheduling for efficiency
- Arrange and oversee domestic and international travel, including itineraries, accommodations, and logistics
- Maintain action trackers and ensure timely follow-up on key initiatives and deliverables
- Coordinate communication and deliverables between leadership, internal teams, and external partners
- Liaise with third‑party vendors, suppliers, and service providers to ensure timely execution and quality outcomes
- Support cross‑functional projects, business development activities, and operational initiatives
- Coordinate trade shows and events, including logistics, travel, and vendor management
Marketing & Creative (50%)
- Design and produce high‑quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content)
- Develop and publish marketing content, including articles, newsletters, and corporate communications
- Manage and grow the company’s Linked In presence, including content strategy, posting, and engagement
- Collaborate with Business Development and technical teams to translate complex concepts into clear, compelling messaging and visuals
- Plan and oversee photo and video production, including coordination with external creative vendors
- Support trade shows and events through creation of branding, booth design, and promotional materials
- Monitor and analyze marketing performance metrics and recommend improvements
- Maintain organized libraries of marketing assets, templates, and brand guidelines
Qualifications & Skills
- Proven experience supporting senior executives and/or leadership teams
- Strong background in graphic design and digital marketing
- Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel)
- Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign)
- Experience managing social media platforms, especially Linked In
- Strong understanding of branding, layout, typography, and visual storytelling
- Exceptional organizational skills with the ability to manage multiple priorities
- High attention to detail and commitment to quality
- Excellent written and verbal communication skills
- Ability to work independently and adapt in a fast‑paced, deadline‑driven environment
- Experience in B2B, manufacturing, aerospace, or technical industries preferred
- Mandarin and/or Spanish language skills are a plus
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Title: Executive Assistant
Company: Professional Search Group – OC
Location: Newport Beach, USA
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