Overview
Executive Assistant Jobs in New York, NY at Clarity Recruiting
Title: Executive Assistant
Company: Clarity Recruiting
Location: New York, NY
Duties and Responsibilities:
Provide day-to-day administrative support to the senior members of the team, including scheduling, contact management, correspondence and travel booking
1. Administrative Tasks
Responsible for calendar coordination – ensure calendar is up to date and contains all relevant information
Correspondence on behalf of manager, drafting and editing letters/memos
Phone coverage when manager is unavailable, tracking messages and follow up
Maintenance of all files
Responsible for tracking expenses, creation of expense reports and coordination
Manage contacts and correspondence
Initial review/sort of all mail
Ad hoc Support for the broad team which includes staff members in multiple locations
Provide back-up administrative assistance to other managers as required
2. Meeting Coordination
Schedule, arrange and facilitate meetings (sometimes within different time zones)
Ensure complete preparation for all meetings including researching and writing briefings, coordinating materials and communicating with attendees
Track and ensure follow up from all meetings and events
3. Travel Coordination
Responsible for all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc
Skills & Educational Requirements:
Bachelor’s degree preferred
A minimum of 8 years of experience as an Administrative Assistant supporting a senior manager and/or as an Executive Assistant, in a fast-paced environment
Experience working in a Front Office Finance environment of a public equities focused fund a plus
Excellent organizational and time management skills
Excellent attention to detail and accuracy
Discretion and experience handling sensitive/confidential information is a must
Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment
Outstanding interpersonal and communication skills, both verbal and written, and the demonstrated ability to effectively interface with colleagues and clients
Ability to work in a team environment and the ability to interact with management and business personnel
Resourceful, motivated, efficient, proactive and customer service oriented
Ability to protect confidential and proprietary information of the company and previous experience handling sensitive/confidential information is a must
Ability to perform and adapt under pressure
Experience using Apple products (iPhone, iPad, Mac laptops, etc.) and good overall computer skills
Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)
Proficiency in Concur
