Overview
Executive Assistant Jobs in Dallas, TX at Heritage Auctions
Position Summary
The primary responsibilities of this position are to support APCA and the Organizational Development department by maintaining efficient and effective operations on behalf of the organization, with a focus on providing excellent customer service to all staff, program participant, members and APCA partners.
Essential Duties and Responsibilities include the following:
Other duties may be assigned, as necessary.
Communications
Greet visitors and ensure a welcoming, professional atmosphere
Answer incoming telephone calls, receive and distribute APCA mail
Maintains employee confidence by using discretion to keep sensitive information confidential.
Connect employees, program participants and partners with the appropriate internal resources.
Events
Scheduling rooms and participants for APCA virtual and in-person events
Prepare conference space for in-person events.
Select and confirm catering for in-person events.
Assist departments with administrative tasks assigned.
Reserve travel accommodations on behalf of APCA employees and partners.
Operations
Responsible for opening and closing the office daily, including unlocking/locking doors, turning on/off lights and equipment, and ensuring a secure and organized workspace.
Organize supply storage, general office space, cleanliness, and tidiness of shared office spaces and kitchen.
Monitor office supply levels, anticipate and fulfill administrative needs and requests.
Performs a variety of work errands such as shopping for office supplies.
Assist with workstation and office setup and organization.
Track technology equipment inventory.
Qualifications / Knowledge
Required
High School Diploma or GED preferred
APCA PATH Academy graduate, or can obtain within 2 months of employment.
Access to reliable, insuranced private transportation
Valid Alaska Driver’s License
Possess high proficiency in all Microsoft Office and Windows products
Skills and Abilities
Solution oriented and ability to solve problems
Proficient in composing clear, professional email communications
Demonstrates sound judgment and the ability to interpret and apply information effectively
Self-motivated with the ability to work independently and manage time efficiently
Adapts communication style to effectively engage with different audiences
Collaborative team player who contributes positively to group efforts
Consistently completes tasks accurately, on time, and in accordance with instructions
Takes initiative and full ownership of assigned responsibilities
Organized with strong task prioritization and multitasking skills
Supervisory Relationship
Received
o Works under the direct supervision of the OD Director. Performance is assessed through review of work, integration, and cooperation within the Department and APCA, communication with all stakeholders, quality and timeliness of deliverables and associated criteria.
Language Skills
Required
Fluency in written and spoken English required.
Superior written and oral communication skills.
Travel Required
In-city travel by personal vehicle for meetings, tasks, and errands as needed. In-state travel may occur. Mileage is reimbursed per APCA policy.
Hours per Week
This is a full-time position, 40 hours/week. Generally, the hours are 8:00 a.m. to 5:00 p.m.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals who require assistance to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, and hear, and be able to operate a computer, printer, telephone, computer/projector combination, and photocopier.
Work Environment
Duties will generally be performed in an office setting with travel and associated accommodations throughout the local area and the state of Alaska as needed.
NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Alaska Primary Care Association is an at-will employer.Show more
Title: Executive Assistant
Company: Heritage Auctions
Location: Dallas, TX
