Overview
Executive Assistant Jobs in South Bend, IN at Indiana University
Salary
$2,732.00 – $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
207478
Department
LA Real Estate Commission
Opening Date
03/26/2025
Closing Date
4/5/2025 11:59 PM Central
Supplemental Information
About this position:
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State
resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward
achieving a common goal.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and
decisions.
Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve
organizational goals.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Tiffany Williams
La Real Estate Commission
225-295-1923 ext 1236
[email protected]
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist-A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work
Subject to applicable supervision and departmental policies assists in communications, data
entry, and/or other administrative tasks necessary, including at ma inimum the following:
Providing assistance to the public (telephone, walk-ins, and front desk).- Responsible for “first-line” monitoring of all received Compliance telephone communications.
Compose or deliver mail and other written communication as directed. Retrieve, review, and distribute hard-copy mail.
Monitor applicable deadlines & deliver reminders & assistance as directed.
Produce database-generated statistics reports for supervisory review for monitoring case production.
Attend regularly scheduled opened meetings of the Board and Commission
Conduct initial intake, assignment of cases as directed & data entry into system.
Scan, organize, file, and manage hard-copy and electronic records, filings, and case folder production as directed.
Serves as liaison and/or contact person to other agencies for record retention management & public records law purposes.
Perform all administrative tasks reasonably necessary, as directed to prepare for formal Commission or Board hearings.
Assist in procuring all documents required for licensure and reinstatement eligibility requests or applications.
Communicate and/or deliver all documents and information necessary for review in hearing determination.
Assist in compliance investigations related to change in contact information, payment issues, case status, & other licensure issues.
Other duties or continuing education as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Title: Executive Assistant
Company: Indiana University
Location: South Bend, IN
