Overview
Executive Assistant Jobs in Nashville, TN at Amen Clinics, Inc.
Full Job Description
Role Overview
Our highly motivated Charitable, non-profit organization, focused on improving mental health, is seeking a highly organized, and dynamic Executive Assistant to provide direct and comprehensive support to the organization’s Director of Development. This pivotal role demands a proactive approach to managing leadership calendars, coordinate and lead meetings, and facilitating communication between leadership, non-profit organizations, donors, vendors, team members, and other stakeholders. The ideal candidate will be instrumental in driving efficient operations across our organization locally and nationally.
Key Responsibilities
Manage leadership schedules, including appointments, meetings, and travel arrangements.
Coordinate and organize meetings, ensuring all necessary materials and presentations are prepared.
Act as a liaison and drive all communications between Leadership, team members, non-profit organizations, donors, affiliates, vendors, and other stakeholders.
Manage scholarship selection, review, communication, and award processes.
Maintain and manage database of donors, contributions, and effectiveness.
Prepare and distribute reports, presentations, and other documentation as needed.
Act as the primary archivist and librarian of meetings, inquiries, compliance, and communications.
Maintain confidential information with discretion and professionalism.
Handle office management tasks, including supply orders, office organization, and facilities coordination.
Assist with special projects and other duties as assigned.
Qualifications
Minimum of five years of experience as an Executive Assistant. Previous multi-year experience in this role with Non-Profit and Charitable organizations is preferred.
High school diploma, a college degree is preferred.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite, especially Excel, with experience in thorough data analytics.
Must be well versed in collaboration applications, such as Asana, MS Teams, Slack, Basecamp, or other such tools.
Must take initiative and manage projects as needed.
Must work independently and as part of a team.
Must be flexible in both schedule and location. Occasional travel is a possibility.
Discretion and confidentiality in handling sensitive information.
Experience in the health and recovery industries is a plus.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
401(k)
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Location:
Nashville, TN (Required)
Ability to Commute:
Nashville, TN (Preferred)
Work Location: Remote
Title: Executive Assistant
Company: Amen Clinics, Inc.
Location: Nashville, TN
Category:
