Overview
Executive Assistant Jobs in Palo Alto, CA at Anyscale
Title: Executive Assistant
Company: Anyscale
Location: Palo Alto, CA
Anyscale is looking for an enthusiastic and team oriented Executive Assistant to join our team! You’ll be supporting members of our Leadership Team and working with key stakeholders across the company to proactively manage schedules, priorities, and resolve administrative and operational needs before they arise. The right person for this role is a professional with strong interpersonal skills who enjoys a fast-paced startup environment. This person also brings a can-do attitude and collaborative spirit.
Responsibilities
Managing multiple complex calendars including scheduling, organization and prioritization to best leverage executives time
Planning, booking and managing travel
Creation, management and tracking of expenses. Including comprehensive understanding of expense policy
Working with internal and external stakeholders as needed for ad hoc projects.
Partner with cross org partners and/or vendors to provide support as needed for company events
Partner closely with the admin team
Handle confidential and non-routine information and facilitate communication between appropriate departments
Contracts support including uploading and ushering contracts through review and signature process
Partner with our office manager to provide optimal experience to the team in our Palo Alto office including greeting external guests, tracking and stocking office consumables, monitoring deliveries and maintenance
Minimum Qualifications
BA / BS degree or equivalent work experience
7+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
Prior experience supporting 2+ executives
Palo Alto / San Francisco Bay Area based
Superior organizational skills, attention to detail and timely follow through on all tasks and AIs
Problem solver with strong analytical skills
Works well under pressure in a fast paced environment
Strong communication skills and ability to interact with internal and external partners
Team oriented mindset with a genuine interest in learning by helping
Preferred Qualifications
Prior experience working at a startup
Prior experience working in tech
Proficient with Google Workspace and Slack
