Overview
Executive Assistant Jobs in Palm Beach Gardens, FL at Ultimate Staffing
Title: Executive Assistant
Company: Ultimate Staffing
Location: Palm Beach Gardens, FL
The Executive Assistantis a high-profile position that provides direct administrative assistance to key company Executives.
Duties include heavy calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is a highly visible position, both internally and externally, and will work with external partners and internal stakeholders to ensure a seamless experience for all involved.
This position is 100% on site in an office setting.
Job Responsibilities
Efficiently and effectively organize Executives schedule to maximize time availability
Owns calendar management for Executive and VP’s as needed
Provide written correspondence, such as writing and editing e-mails
Format information for internal and external communication
Prepare memos, emails, presentations & reports
Create and maintain business files
Screen and direct phone calls
Assist in managing confidential business information
Plan and schedule meetings
Record meeting minutes and distribute
Prepare materials for meetings
Schedule travel arrangements including flights, lodging and rental vehicles for the executive leadership team
Follow all safety practices as outlined in policy and procedures
Anticipate needs of Executives
Assist with Meetings and Events
Other duties as assigned
Qualifications
A minimum of three (3) years of administrative assistant experience supporting C-Level Executives
Education: Bachelor’s degree preferred; Hospitality, Communications, or Marketing Degree preferred.
Uphold a strict level of confidentiality
Multi-function job requires exceptional aptitude with business correspondence, telephone skills, computer expertise including research and liaison responsibility
High level of proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Above average written and verbal skills
Exceptional customer service skills
Effective project and time management skills essential
Ability to multitask and monitor several projects on a daily basis
Ability to work well under pressure
Excellent organizational skills and the ability to meet deadlines
Self- directed strategic thinker, who actively seeks opportunities and proposes solutions
Ability to engage with all levels of management
Knowledge on how to use video conferencing software
Benefits
Competitive compensation
Tuition reimbursement
401k plan with a company match. Immediate 100% vesting
Comprehensive benefits including medical, dental and vision
Company paid short term disability and employer subsidized long term disability
Company paid life insurance
Discounted tire and automotive services
And more!
Desired Skills and Experience
The Executive Assistant III is a high-profile position that provides direct administrative assistance to key company Executives.
Duties include heavy calendar management, meeting planning, creating presentations, travel arrangements, and regular administrative functions. This position is a highly visible position, both internally and externally, and will work with external partners and internal stakeholders to ensure a seamless experience for all involved.
This position is 100% on site in an office setting.
Job Responsibilities
Efficiently and effectively organize Executives schedule to maximize time availability
Owns calendar management for Executive and …
