Overview
Executive Assistant Jobs in Bengaluru, Karnataka, India at Prestige Group
Title: Executive Assistant
Company: Prestige Group
Location: Bengaluru, Karnataka, India
Job Description
Experience – 2 -5years
Manage and prioritize the Executive Director’s calendar, meetings, appointments, and travel arrangements.
Act as a point of contact between the Executive Director and internal/external stakeholders.
Prepare, review, and organize correspondence, reports, and presentations.
Draft communication on behalf of the Executive Director (emails, memos, announcements).
Assist in coordinating HR initiatives like recruitment drives, employee engagement activities, and training programs.
Coordinate with various departments for HR-related approvals, updates, and policies.
Maintain confidentiality of sensitive HR information (e.g., salaries, grievances, disciplinary actions).
Schedule and coordinate internal and external HR meetings.
Prepare agendas, record minutes, and follow up on action items.
Support in organizing HR events like town halls and employee off-sites.
Assist in driving strategic HR projects (e.g., HR digitization, new HR policies) by tracking deadlines and deliverables.
Maintain updated HR documents, policies, and templates.
Ensure proper documentation related to audits, compliance, and regulatory requirements.
Liaise with vendors and consultants for HR activities.
Manage internal communication to ensure smooth flow of information within the HR function and across departments.
Manage reimbursements, invoices, and other administrative processes related to HR vendors or consultants.
Maintain efficient electronic and physical filing systems.
Assist the Executive Director with research, data analysis, and special confidential projects.
Help prepare business cases, proposals or board meeting documents as needed.
