Overview
Executive Assistant Jobs in Giza, Al Jizah, Egypt at Al-Mansour Automotive
Title: Executive Assistant
Company: Al-Mansour Automotive
Location: Giza, Al Jizah, Egypt
Job Summary: The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient office operations. This role involves handling office-management duties, making travel arrangements, managing calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and other related tasks.
Responsibilities:
Capital Expenditure Management:
Consolidate, request, and follow up on capital expenditure requirements with procurement and finance teams.
Administrative Purchases Ordering:
Manage daily and regular purchases of aftersales supplies, including stationery, consumables, and mobile lines.
Interdepartmental Coordination:
Serve as the primary point of contact for communication and collaboration with all supporting departments.
Administrative Tasks:
Handle general administrative tasks such as internal correspondence, formal communications, and meeting organization.
Parts Department (Sales Section) Duties:
Engine COT Document Management: Responsible for engines COT and liaising between the warehouse and traffic sector until official documents are submitted to the customer.
Financial Contractual Management: Liaise with the finance credit section for wholesales and fleet dealer contracts, manage contract renewals, and archive documentation.
Expenses Management: Process all business-related expenses for the sales team.
Incentive Management: Collect and process data for quarterly incentives calculations.
Scrap Management: Organize and oversee the annual scrap process from advertising to auction day.
Parts Department (Supply Chain Section) Duties:
Logistics and Contract Management: Handle all logistics documents, contracts, and payments related to the parts supply chain.
Warehouse & Delivery Management: Manage delegations and documentation for warehouse and delivery options.
Service Department Duties:
Branch Support: Process and communicate branch requests to the aftersales director.
Service Contract Management: Manage and archive service contracts.
Expenses Management: Handle service operational expenses with the finance payable team.
Branch Support and Follow-Up: Follow up with service managers to address branch needs.
General Executive Support:
Aid executives in preparing for meetings.
Respond to emails and document requests on behalf of executives.
Draft slides, meeting notes, and documents for executives.
Qualifications:
Proven experience as an executive assistant or in a similar administrative role.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Proficiency in office management software and tools.
Ability to handle multiple tasks and prioritize effectively.
