Overview
Executive Assistant Jobs in Richland, WA at Central Plateau Cleanup Company (CPCCo)
Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com.
Job Summary
The Construction Administrative Assistant provides critical support to our federal construction projects by managing administrative tasks, tracking project-related documentation, and ensuring compliance with certified payroll and badging requirements. This position requires a detail-oriented professional who can maintain organization across multiple projects, demonstrate strong communication skills, and provide a welcoming presence in the office or job site trailer. The ideal candidate will have experience in construction administration, preferably in federal contracting, and the ability to work on-site at bases in Southeast Georgia and Northeast Florida. The role also includes coordination with project managers, subcontractors, and government agencies to ensure smooth administrative operations, compliance with FAR (Federal Acquisition Regulations), and proficiency in managing digital records and document control systems.
Duties and Responsibilities
Daily Duties:
Process certified payrolls for subcontractors, ensuring compliance with federal regulations.
Handle badging and security requirements for workers entering federal installations.
Greet visitors and provide professional administrative support to project staff.
Track consumables such as printer paper, printer ink, coffee, and water for job site trailers, and order supplies as needed.
Maintain detailed and organized project files and records.
Answer phone calls and emails, directing inquiries as appropriate.
Ensure the office or job site trailer is well-organized and professionally maintained.
Assist in preparing correspondence, reports, and project documentation for submission to federal agencies and subcontractors.
Maintain an up-to-date project contact list and distribution for key stakeholders.
Ensure all site personnel have completed required training and safety documentation.
Support field supervisors with coordinating deliveries and scheduling when necessary.
Weekly Duties:
Reconcile certified payroll documentation and ensure timely submission.
Review supply inventory levels and update the budget for office consumables.
Assist with document control, ensuring proper filing of RFI responses, submittals, and compliance documents.
Coordinate scheduling for meetings, conference calls, and site visits.
Assist in tracking subcontractor compliance with safety and contract requirements.
Assist in reviewing subcontractor compliance documents, including insurance certificates and safety records.
Update project tracking spreadsheets related to payroll and compliance status.
Facilitate the onboarding process for new hires and subcontractors by ensuring necessary paperwork is completed.
Coordinate and line up purchase orders for potable toilets, trash containers, trailers, and other necessary site services.
Monthly Duties:
Prepare monthly reports related to administrative costs and supply expenses.
Conduct an audit of certified payroll records to verify accuracy.
Review project documentation for completeness and compliance.
Support project closeout documentation and archiving.
Assist in the preparation and submission of required federal reports.
Reconcile expense reports for administrative and field purchases.
Assist in compiling monthly invoicing and cost tracking reports for upper management.
Review and update federal contract deliverables to ensure compliance with reporting deadlines.
Key Performance Indicators (KPIs)
Certified Payroll Compliance: 100% accuracy in payroll submission and compliance with regulations.
Badging Timeliness: Ensure all personnel are badged and compliant within established project timelines.
Supply Management Efficiency: Maintain accurate inventory records and avoid supply shortages.
Organization and Record-Keeping: Maintain detailed and accurate project files with zero discrepancies.
Customer Service and Professionalism: Maintain a welcoming, professional demeanor and provide responsive support to staff and subcontractors.
Qualifications
Education: Associate’s degree or higher in Business Administration, Construction Management, or related field preferred. Equivalent work experience will be considered.
Experience:
Minimum of 3 years of administrative experience, preferably in the construction industry.
Experience with federal construction projects and certified payroll processing is highly desirable.
Technical Skills:
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
Experience with certified payroll software (LCPtracker, eMars, or similar) is a plus.
Familiarity with federal contractor compliance requirements, including badging procedures.
Soft Skills:
Strong organizational skills with the ability to handle multiple tasks simultaneously.
Excellent attention to detail and accuracy in documentation.
Strong communication and interpersonal skills with a professional and welcoming demeanor.
Ability to maintain confidentiality and discretion when handling sensitive information.
Other Requirements:
Must be willing and able to work on-site at military bases in Southeast Georgia and Northeast Florida.
Must be eligible to obtain a security clearance if required.
Valid driver’s license and reliable transportation.
This position is ideal for a highly organized professional who thrives in a fast-paced environment and understands the nuances of federal construction projects. If you meet the qualifications and are looking for a challenging yet rewarding role, we encourage you to apply.
DAWSON is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.
DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.
Title: Executive Assistant
Company: Central Plateau Cleanup Company (CPCCo)
Location: Richland, WA
