Overview
Executive Assistant Jobs in Waipahu, HI at TONY HAWAII AUTOMOTIVE GROUP LLC
Elbit Systems of America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States. Elbit Systems of America, LLC is wholly owned by Elbit Systems Ltd. (NASDAQ: ESLT and TASE: ESLT), a global high-technology company engaged in a wide range of programs for innovative defense and commercial applications. For additional information, visit: ElbitAmerica.com or follow us on YouTube.
Elbit Systems of America – Night Vision is a world leader in night vision technology, with more than two million Generation 3 image intensifier tubes produced and providing integrated solutions that meet customers’ evolving challenges. During its 60-year production legacy, the company has secured more than 90-night vision-related patents and supplies nearly 100 allied countries with its products. The company has more than 500 talented employees and operates in Roanoke, Virginia.
The Sr Administrative Assistant will perform a range of tasks to provide clerical support and office management duties for the Engineering Department and other departments as assigned. Major responsibilities will include making travel arrangements, coordinating senior management calendar(s) and proofreading correspondence from senior managers and staff. This person may interface with senior levels of the organization, as well as some external customers. The Sr Administrative Assistant will use sound judgment, manage priorities and operate within the procedures established in the department.
Responsibilities & Tasks:
Manage schedules and calendars for others as assigned
Coordinate both off and on-site events
Create, process and follow up on visit requests and contact reports
Make both domestic and international travel arrangements per travel policies
Coordinate with international counterparts regarding travel and meetings
Prepare expense reports for others as assigned
Provide support/back-up assistance to cover other Executive and Administrative Assistants when they are out of the office
Must be able to generate email, letters, memos, or other communications for managers, VP’s, Directors, Managers, and staff employees
Coordinate new employee onboarding by setting up designated work area, obtaining supplies and providing guidance on department processes.
Coordinate/drive dispositions and clearing out of vacated cubes with appropriate manager
Attend staff meetings, take/publish minutes.
Responsible for organizing presentations, reports and meetings as assigned
File, maintain and retrieve corporate documents, records, artifacts and reports as required
Process corporate invoices for Accounts Payable as assigned
Order office supplies for department
Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any technical issues
Prepare non-MRP requisitions and change requisitions for program and non-program requirements
Provide day to day administration, organization, coordination and planning support as required
Assist with the budget preparation and monthly monitoring
Will use good judgment in completing activities and operate under limited supervision
Will use MS Office suite applications; to include PowerPoint presentations, Excel and Word
May use judgment and discretion to modify work practices and processes to achieve results or improve efficiency
Likely to act as an informal resource for colleagues with less experience
Provides solutions to problems in situations that are atypical or infrequently occurring based on practice and existing precedents/procedures.
Other related duties as assigned by Manager or Director
Qualifications
Education:
Associate’s degree required in related discipline
Bachelor’s Preferred
Experience Required:
5 years’ experience in the administrative support field in a professional environment with full proficiency gained through on-the-job training to perform a range of tasks.
Experience working with technical and/or engineering organizations is preferred
Knowledge, Skills, Abilities Required:
Must handle sensitive and confidential information and matters with discretion
Strong written and verbal communication skills; collaborates well with other team members
Ability to explain detailed and/or complicated information within their team
Strong organizational skills
Proficiency in MS Office applications including PowerPoint presentations, Excel and Word
Must be able to generate letters, memos, etc.
Maintain Director and Senior Management calendar(s).
Make travel arrangements and submit expense reports. Experience using Concur is a plus.
Creativity and strong problem-solving skills.
Strong task and time management skills, with the ability to prioritize tasks.
Ability to handle multiple tasks and projects with accuracy
Self-motivated, dependable, highly organized and accurate.
Here Are Some of the Great Benefits We Offer:
Most locations offer a 9/80 schedule providing every other Friday off
Competitive compensation & 401k program to plan for your future
Robust medical, dental, vision, & disability coverage with qualified wellness discounts
Basic Life Insurance and Additional Life & AD&D Insurances are available
Flexible Vacation & PTO
Paid Parental Leave
Generous Employee Referral Program
Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more
Voluntary Tricare Supplement available for military retirees
Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. It has been and will continue to be the policy of Elbit America to recruit, hire, train, and promote into all job levels based solely upon job-related qualifications without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, genetics or citizenship status.
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Show more
Title: Executive Assistant
Company: TONY HAWAII AUTOMOTIVE GROUP LLC
Location: Waipahu, HI
