Overview
Executive Assistant Jobs in Hong Kong, Hong Kong SAR at Lombard Odier Group
Title: Executive Assistant
Company: Lombard Odier Group
Location: Hong Kong, Hong Kong SAR
A career atLombard Odiermeans working for a renowned global wealth and asset manager and a leader in sustainable investing. An innovative bank of choice for private and institutional clients, our Firm is independently owned and one of the best-capitalised banking groups in the world, managing over CHF 300 billion and operating from over 25 Offices across 4 continents.
With a history spanning over 225 years,Lombard Odieris an investment house providing comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide advanced banking technology to other financial institutions.
“Rethink Everything”is our philosophy – it is at the heart of everything we do. We have grown stronger through 40 financial crises by re-evaluating the world around us and we constantly rethink the world around us to provide a fresh investment perspective for our clients.
Executive Assistant to Regional CIO and Head of Investment Solutions Asia
Your role will be to provide full secretarial and administrative support primarily to the Regional Chief Investment Officer (CIO) and Head of Investment Solutions Asia, who is based in Hong Kong. The Executive Assistant will ensure the smooth running of the CIO office and deliver a quality service to the benefit of the Bank and clients, both external and internal.
YOUR ROLE
Provide full secretarial support to the Regional CIO and Head of Investment Solutions Asia, including:
Travel itineraries, e.g. reservations for flights, hotels, restaurants; visa applications
Internal and external meeting arrangements including visitors from overseas offices
Prepare expense reimbursement claims in line to Group policy
Review expense reimbursement claims from direct reports for policy compliance prior to CEO’s approval
Draft, collate and prepare materials for meetings as required
Coordinate and support off-site events for clients and staff gatherings
Professional and extensive communication among a wide variety of departments, senior management and clients
Other administrative support as required
YOUR PROFILE
Bachelor’s degree or equivalent experience
At least 5 to 7 years of relevant experience in supporting Senior Management
Proficient in Microsoft Office suite and particularly Excel
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills
Mandarin is a plus for supporting Chinese speaking counterparts
This position is located in Hong Kong and will report to the Regional CIO and Head of Investment Solutions Asia.
OUR MAISON’S DNA
Our Maison’s DNA is defined by five guiding principles.Excellencedrives us to exceed standards, whileInnovationfuels our progress.Respectunderpins every interaction, andIntegrityshapes our actions. Together, we formOne Team, united in serving our clients with unwavering dedication.
Should you recognise yourself in this mission statement, we would be happy to receive your application. It would be handled in strictest confidence.
