Overview
Executive Assistant Jobs in Orland Park, IL at Watermelon Pictures
Title: Executive Assistant
Company: Watermelon Pictures
Location: Orland Park, IL
About Watermelon Pictures:
Watermelon Pictures is a bold, independent film distribution and production company amplifying underrepresented voices and reshaping narratives through cinema. We are passionate about bringing powerful, culturally resonant stories to audiences worldwide. As we grow, we’re looking for an Executive Assistant to support our Co-Founders in driving forward the mission and operations of the company.
Position Overview:
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to work directly with our Co-Founders. This role is a critical support position, helping manage scheduling, communication, project coordination, and ensuring the Co-Founders’ day-to-day activities run smoothly. You will be a key part of a dynamic team making an outsized impact.
Key Responsibilities:
• Manage and maintain the Co-Founder’s calendar, scheduling meetings across multiple time zones and priorities.
• Coordinate internal and external communications, including emails, calls, and meeting follow-ups.
• Prepare briefing materials, research reports, and project updates as needed.
• Support ongoing film distribution and production projects with administrative needs.
• Assist with travel planning, event coordination, and occasional personal tasks.
• Help track deadlines, deliverables, and maintain organizational systems.
• Maintain confidentiality and handle sensitive information with discretion.
• Anticipate needs and proactively find solutions before challenges arise.
Qualifications:
• 2+ years of experience in an executive assistant, administrative, or operational support role (experience in film, media, entertainment, or nonprofits is a plus).
• Outstanding organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize in a fast-paced, entrepreneurial environment.
• Tech-savvy (Google Workspace, Dropbox, Slack, Zoom, and project management tools like Asana or Trello).
• Passion for film, storytelling, social impact, and cultural advocacy is a major plus.
• A proactive attitude — you take initiative and get things done without needing heavy supervision.
Compensation:
Competitive salary commensurate with experience, plus opportunities for growth as Watermelon Pictures expands.
To Apply:
Please send your resume and a brief cover note about why you’re interested in working with Watermelon Pictures to [email protected] and [email protected]
