Overview
Executive Assistant Jobs in Orange, California, USA at Ambient
3 days ago Be among the first 25 applicants
DMG/Toro Aire is a dynamic and fast-paced company committed to excellence, innovation, and a collaborative culture. We are seeking a highly organized and proactive Executive Assistant who can also take ownership of day-to-day office building operations, ensuring our workplace runs smoothly and efficiently.
Position Summary
The Executive Assistant will provide high-level administrative support to the executive team while also playing a key role in maintaining the functionality and organization of our office space. This hybrid role is ideal for someone who thrives on variety, takes initiative, and enjoys both administrative and operational responsibilities.
Key Responsibilities
Executive Support
Manage calendars, schedule meetings, and coordinate travel for executive leadership.
Prepare meeting agendas, take minutes, and follow up on action items.
Handle confidential correspondence and documents with discretion.
Assist with personal tasks and errands as needed.
Support the sales organization as needed, to include Power point presentations, sales meeting presentations, and ad hoc requests
Office Operations
Act as the main point of contact for office-related vendors, service providers, and building management.
Oversee maintenance, cleanliness, and security of the office building.
Order and manage office supplies, equipment, and inventory.
Coordinate with IT and facilities teams to resolve infrastructure issues.
Help with planning and executing office events, and meetings
Qualifications
5+ years of experience in an executive assistant or office management role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficient in Microsoft Office
Ability to handle sensitive information with the utmost confidentiality.
Proactive, resourceful, and solutions oriented.
Preferred
Experience managing vendor relationships and facility operations.
Background in office administration or hospitality management.
Why Join Us
Competitive salary and benefits package.
A collaborative, supportive team environment.
Opportunities to grow and take on additional responsibilities.
Compensation: 70, DOE Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function Administrative
Industries Construction
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Title: Executive Assistant
Company: Ambient
Location: Orange, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management)
