Overview
Executive Assistant Jobs in Dubai, United Arab Emirates at WeGrow Digital®
Title: Executive Assistant
Company: WeGrow Digital®
Location: Dubai, United Arab Emirates
About the Role:
I am seeking a highly organized and proactive Personal and Executive Assistant to help streamline the daily personal and professional tasks for my online business and for my busy schedule based in Dubai.
It is a full-time position, offers flexibility and the opportunity for growth. The assistant will play a crucial role in freeing up time by efficiently managing both personal and professional commitments and the business admin tasks.
Key Responsibilities:
Administrative Management
Email Management: Sorting, responding to standard messages, organizing important emails by priority, and deleting spam.
Calendar Management: Scheduling appointments, calls, travel, and reminders for important deadlines.
Document Preparation: Formatting, printing, or scanning necessary documents.
Appointment Scheduling: Coordinating with vendors, accountants, or other professionals.
Subscription Management: Tracking and managing ongoing subscriptions (streaming services, gym, online tools, etc.).
Digital Filing: Organizing and backing up important documents (invoices, contracts, warranties).
Employees: Add new team members to channels, drives and send wages.
Financial Tracking
Personal Expense Management: Monitoring monthly payments (rent, bills, subscriptions).
Monthly Financial Reports: Summarizing expenses, income, and budgets.
Budget Planning: Helping to organize your monthly or quarterly budgets.
Personal Support
Reservations: Booking restaurants, hotels, flights, etc.
Errands: Preparing shopping lists or placing online orders (groceries, gifts, etc.).
Event Planning: Organizing birthdays, dinners, or meetings.
Household Management: Coordinating with service providers (cleaning, delivery).
Health Follow-ups: Scheduling medical appointments and managing prescription renewals.
Leisure Planning: Selecting destinations, activities, or events.
Pet Care Management: Booking veterinary appointments, boarding, or travel arrangements.
Miscellaneous Tasks
Administrative Reminders: Renewing official documents (passports, licenses).
Qualifications & Requirements:
Have your own VISA
Proven experience as a Personal and Executive Assistant, or similar role.
Based in Dubai, able to work remotely or on-site as needed.
Strong organizational skills with the ability to multitask and prioritize effectively.
Proficiency in tools such as Slack, Drive, Google Sheet, Docs and the general tech-stack
INDEPENDANT ( does not require micro-management )
Excellent verbal and written communication skills in English.
Discretion and confidentiality when handling sensitive information.
Familiarity with Dubai’s local services and lifestyle preferences is a plus.
How to Apply:
Please send your CV on this job post or to [email protected] and explain your background with a track record in a few lines.
