Overview
Executive Assistant Jobs in Makati, National Capital Region, Philippines at Manpower (Philippines)
Title: Executive Assistant
Company: Manpower (Philippines)
Location: Makati, National Capital Region, Philippines
Administrative
Manage calendars and ensure that all activities and markers are up to date
Arrange meetings, conferences, and other internal and external activities; book conference rooms and venues; and coordinate with all parties involved
Plan and prepare all travel-related needs (i.e., flights / trains, hotels, cars, itinerary, etc.)
Plan and organize workflow to comply with established time constraints in order to meet deadlines
Create and maintain contact information and email distribution lists
Liaise with business support groups for and on behalf of the stakeholder allocations
Carry out assigned projects effectively and in a timely basis
Assist in expense management
Manage any other duties as reasonably requested by all stakeholder allocations and service leadership teams
Communication
Handle phone calls for and on behalf of the allocation, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
Draft or revise routine letters, memos, reports, e-mails, etc., in proper Company style and format; proofread and edit content and correspondences to correct grammar, spelling and punctuation; produce and transcribe dictation
Assist with projects and logistics arrangements that are being led by the allocations through internal / external coordination with various groups
Plan and organize workflow to comply with established time constraints per request / allocation, to ensure to meet deadlines
Prioritize, manage multiple assignments, and communicate the status and progress of assignments in a timely manner
Use effective systems to ensure that both short and long term tasks are completed within the required timelines
Relationship Management
Use good judgment at all times; ask follow up questions if instructions are unclear, efficiently communicate feedback, concerns, issues, and workarounds
Show excellent attention to detail and have a thorough knowledge of department and Firm procedures and resources, and uphold and utilize these
Ensure all restricted information, matters, issues, and personal effects of all allocations are treated with utmost confidentiality
Foster good relationships with other members of the team and across the Firm
Qualifications
A Bachelor’s or Associate degree is necessary. Post-baccalaureate diploma and/or a master’s degree is advantageous, but not required.
At least one year of relevant work experience as a Remote / Executive / Administrative Assistant with an exposure to a large international law firm or an equivalent organization.
Essential Job Requirements
Excellent written and oral communication skills
Intermediate knowledge of Microsoft Word, Outlook, Excel, PowerPoint
Excellent interpersonal skills with the ability to balance being an individual contributor and a team player
Trustworthy in managing and handling confidential matters and information
Has a positive approach to daily task management and can quickly build confidence, respect and trust with others
Is able to remain calm under pressure and work with tight deadlines
Detail and solutions oriented with a strong sense of urgency to pro-actively solve challenges
Excellent organization and coordination skills; comfortable managing priorities from multiple parties
Excellent telephone manner and competent knowledge of telephone system
Strong scheduling management and consistent follow through capabilities
Proactive team player
Knowledge of Microsoft Visio and SharePoint is an advantage
Legal background is an advantage
