Overview
Executive Assistant Jobs in Mexico at Zipdev
Title: Executive Assistant
Company: Zipdev
Location: Mexico
We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. The ideal candidate, reporting to the Executive Assistant to the CEO, will have excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving. This role is crucial in ensuring smooth office operations and supporting our mission of skill-based excellence.
Role & Responsibilities:
Administrative Support: Provide comprehensive administrative support to ensure efficient office operations, including scheduling assistance in ordering office supplies and equipment and working with vendors.
Meeting Coordination: Assist inscheduling meetings, including preparing agendas and ensuring all logistics are in place
Event Planning: Assist with the planning and execution of company events, from small meetings to larger corporate gatherings
Conferences and Trade Shows: Assist with registrations, hotel accommodations, and assisting the marketing team with assets such as booth setup/teardown, delivery, etc.
Arrange and Maintain Travel: Assist in planning, booking, and preparing complex travel itineraries (domestic and international), in addition to maintaining the corporate travel software, Spotnana.
Company Swag: Assist in selecting and ordering company swag for both employees and customers.
Other Duties as Assigned
Requirements
2+ years of progressive administrative support experience with at least one-year supporting executive level
Ability to handle sensitive and confidential information
Proven administrative assistant experience
Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, etc.)
Excellent communication skills
Ability to multi-task, prioritize and manage time effectively
Ability to work independently and as part of a team
High school diploma or equivalent; college degree preferred
Our Recruitment Process
Video Interview
20-minute take-home skills test
30-minute Call with the Recruiter (project, benefits, etc.)
Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
Final Offer
Benefits
Work Remote Monday – Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
