Overview
Executive Assistant Jobs in Farmingdale, NY at The Adecco Group
Title: Executive Assistant
Company: The Adecco Group
Location: Farmingdale, NY
Executive Assistant to CEO/Founder & COO
## About You
You thrive in dynamic startup environments and are excited to join a growing beauty brand. You’re detail-oriented, adaptable, and take pride in providing exceptional executive support while managing multiple priorities with grace and efficiency.
## About The Role
This is an extraordinary opportunity to serve as the right hand to our CEO/Founder and COO. You’ll provide comprehensive executive support, manage complex calendars, coordinate travel, and handle various administrative responsibilities critical to our leadership team’s success.
## Key Responsibilities
• **Executive Calendar Management**: Strategically organize and prioritize schedules for both executives, ensuring their time aligns with business priorities and commitments.
• **Meeting Preparation & Follow-up**: Brief executives before meetings with relevant materials and information, track action items, and ensure appropriate follow-up.
• **Communication Management**: Compose, proofread, and finalize complex correspondence, reports, presentations, and board materials with minimal direction.
• **Travel Coordination**: Arrange comprehensive travel logistics for executives and staff, anticipating needs and solving problems proactively.
• **Administrative Leadership**: Maintain meticulous records, manage office supplies, support vendor relationships, and handle special projects as assigned.
• **Operational Support**: Assist the COO with vendor and wholesaler communications, reporting, and other operational initiatives.
## Qualifications
• 3+ years of experience supporting senior executives in a fast-paced environment
• Exceptional organizational skills with meticulous attention to detail
• Strong written and verbal communication abilities
• Proactive problem-solving mindset with excellent judgment and discretion
• Ability to prioritize effectively and adapt quickly to changing needs
• Proficiency with Microsoft Office and calendar management systems
• Interest in the beauty industry preferred
