Overview
Executive Assistant Jobs in Washington, DC at SpectrumCareers
Title: Executive Assistant
Company: SpectrumCareers
Location: Washington, DC
A reputable financial services and investment management firm is looking to bring on an Executive Assistant to support their corporate office in the area. The Executive Assistant will be primarily responsible for supporting the day-to-day operations of the CFO and other C-suite executives, performing highly sensitive duties. We are seeking an experienced professional who can provide high-level executive support and is comfortable scheduling meetings and responding to emails on the executive’s behalf. This is a hybrid position with the expectation of working 4 days in the office per week.
Responsibilities:
Coordinate, communicate, and facilitate the execution of corporate projects and initiatives.
Develop and maintain strong relationships with management to support business operations and future growth opportunities.
Serve as project manager for special assignments, including planning presentations, disseminating information, and organizing company-wide events.
Manage daily schedules, maintain calendars, and ensure an organized and professional office environment.
Provide administrative support, including travel arrangements and expense reporting.
Respond to information requests on behalf of the corporation and its portfolio of clients.
Prepare summaries of reports and key information as needed.
Support the executive team by organizing meetings, preparing agendas, making necessary arrangements, and recording minutes.
Assist in planning executive retreats and staff development meetings.
Review and assess requests, inquiries, and communications directed to the CEO for appropriate handling.
Contribute to the development and tracking of departmental goals and objectives.
Draft and manage correspondence, including letters, memos, policies, and procedures, while maintaining confidentiality.
Represent the organization at community outreach events and maintain positive public relations.
Perform additional administrative and accounting-related tasks as assigned.
Qualifications:
Minimum 5+ years of experience in an Executive Administrative role.
Bachelor’s Degree in Business Administration or a related field preferred
Proficiency in Microsoft Office Suite and other business software.
Strong attention to detail, ability to multitask, and meet deadlines in a fast-paced environment.
High level of professionalism, discretion, and interpersonal skills to manage confidential matters with tact and diplomacy.
Excellent verbal and written communication skills.
Ability to comprehend instructions, correspondence, and memos efficiently.
Capable of effectively presenting information to clients, employees, and stakeholders.
